AHS Travel and Business Expense Policy

To the extent that your company (“Company”) has entered into a contract or agreement (“Agreement”) with

employees, representatives, consultants, agents, contractors, and any other persons acting on Company’s

Services must be preapproved in writing by the AHS Project Leader. In addition, itemized receipts (not

merely the credit card payment slip) and accompanying reimbursement-request documentation (collectively,

“Documentation”) are required to be submitted for all expenses incurred by Company or any Representative

and such Documentation must include the vendor name, location, date of purchase, item or service

description, proof of payment, reason for expense, and all participants. Within five (5) business days

following the end of each month, Company shall endeavor to deliver an invoice and all applicable

such month. Company shall submit only one (1) request for reimbursement per month and each monthly

nonstop, direct, connecting or alternate airport) within a two-hour window on either side of the

requested departure/arrival time. For purposes of this Policy, the terms “economy” and “coach,”

Company or any Representative is primarily responsible for any Representative not being able to

incurred in connection therewith.

C.

Baggage Fees – Baggage fees associated with air travel incurred by Representative must meet the

Car Rental – Representatives traveling alone or in a pair by rental car shall rent the lowest available

cost intermediate or economy class car, choosing whichever option provides the lowest cost. A

larger class of car may be booked when traveling with two (2) or more additional Representatives

or customers. Prior to returning a rental car, Representatives must refuel their vehicles to avoid

not pay for or reimburse optional insurance options or rental car accessories such as prepaid fuel,

service. Ground transportation is reimbursable by AHS only with respect to transportation to and

from the following places: (i) the applicable arrival airport into which the Representative is arriving

to perform Services, (ii) where such Representative is lodging during the duration of the stay during

which such Representative is performing Services and (iii) AHS-directed business locations. AHS

shall not reimburse for travel in respect of a commute from a Representative’s home to a

perspective. The use of limousines is not permitted.

C.

Parking – Parking fees should be considered in determining the total cost of ground transportation.

written approval from AHS to travel via other means for specific business reasons or due to

medically required special travel accommodations.

When use of a personal automobile is authorized by AHS, AHS will pay for the applicable business

mileage allowances for all miles driven via the most practical direct route, and any reasonable and

necessary tolls and parking fees.

When using a personal vehicle while on AHS business, the Representative must maintain insurance

even if such costs result from business travel for AHS.

Reservations and Preferred Properties – Representatives must stay in AHS-preferred hotels (as may

be listed on the AHS Supplier website located at www.ahs.com/suppliers), when available, and

Representative receives the most favorable rates reasonably possible.

B.

checkouts, each Representative should be aware of any such applicable fees and plan his or her trip

accordingly, as AHS will not provide reimbursement or otherwise pay for any such fees incurred

by any Representative, unless they have been specifically authorized by AHS beforehand.

may require a change in travel plans, if a Representative fails to properly cancel hotel reservations

which ultimately result in charges to AHS, such charges will become the responsibility of Company

and the Representative.

When Representatives are away from their home city on authorized AHS business, reasonable meal

expenses (including tax and tip) are appropriate expenditures.