SUMMER CAMP INFORMATION PACKET
Camp Windy Meadows - Day Camp 2024
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CAMP INFORMATION PACKET - TABLE OF CONTENTS
Why GSWNY Camp Windy Meadows? Page 2
Mission Statement
Goals of Camp Windy Meadows
Outcomes to Goals of Camp Windy Meadows
General Information Pages 3-6
Questions or Concerns and Days and Dates of Camp
Meet the Camp Director
A First-Rate Staff
Paying for Camp: Camp Balance, FSAs, Camp Gift Certificates
Refund Policy | Program Adjustments
Campers That Require Reasonable Accommodations
Inclement Weather | Safety First
Rabies Information & Lyme Disease
Getting Ready To Go To Camp Pages. 6-9
Visiting Camp Windy Meadows
Pets
Important Paperwork/Camp Doc.com
Packing Tips / Lunch & Snack /What Not To Pack / Lost and Found
Before and After Care
Medication
Parent Notification
Preventing Homesickness
Getting To Camp Page 10
Directions to Camp Windy Meadows
Arriving at Camp Pages 10-11
Drop Off/Pick Up Procedures
Camp Windy Meadows Sample Schedule
Monday Morning Check-In Procedures
Buddy Placement | Unpacking Mondays | Kapers
Departing From Camp Page 11
Leaving Early
Picking Your Daughter Up From Camp
Reading the Required Forms Pages 12-15
Camper/Parent Agreement | Internet | NYS Flyer
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WHY GSWNY CAMP WINDY MEADOWS?
MISSION STATEMENT
The Camp Windy Meadows mission is: To build girls of courage, confidence, and character who make
the world a better place.
GOALS OF CAMP WINDY MEADOWS
The goals and objectives at Camp Windy Meadows:
At Girl Scout camp we will provide opportunities for campers to develop and improve on
their leadership skills.
At Girl Scout camp we will nurture and develop campers’ personal accomplishments
and responsibilities.
At Girl Scout camp we will educate campers on the importance of acceptance and tolerance
OUTCOMES OF CAMP WINDY MEADOWS
The following are the outcomes at Camp Windy Meadows:
Girls will be able to list two to three activities (they participated in) that gave them an increased belief
in their leadership abilities
While at camp girls will have tried two to three new activities and improved on an existing skill.
Girls will be able to recognize and communicate at least two ways to be a sister to every Girl Scout
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GENERAL INFORMATION
QUESTIONS OR CONCERNS
Linda Zakrzewski, Camp Director, (716) 434-3049, when camp
is in session or email her at cd.wi[email protected]
Janet M. DePetrillo, Sr. Director of Outdoor Program
Phone: 716-935-6063 or 1-888-837-6410 ext. 6063
Fax: 716-706-1359
Email: customercare@gswny.org
MEET THE CAMP DIRECTOR – Linda Zakrzewski – (A.K.A. Captain Z)
I have been the camp director at Windy for five summers since 2015. I have a team of
amazing volunteers that consists of moms, leaders, high school Girl Scouts, and avid
outdoors enthusiasts who love to help out at camp. Along with being a camp director, I
am a troop leader, service unit manager, and SUCO director. Outside of camp I enjoy
time with my family and friends. My bucket list in life is to visit all 63 of the National
Parks. I feel very strongly that Girl Scouts, especially outdoor programing, is essential
in empowering girls. At Camp Windy Meadows we strive to build confidence in our girls
and teach them strong leadership skills. I am looking forward to another fun and
exciting summer at Camp Windy Meadows.
DAYS, DATES AND TIMES OF CAMP
July 8 to August 2, 2024
Camp sessions revolve around weekly themes that involve the entire camp population. Programs operate
Monday through Friday, 9 a.m. to 4 p.m.
A FIRST-RATE STAFF
The members of our camp staff are committed to working with every camper so each has a
positive camp experience.
Camp staff members provide encouragement to girls and mentor them as they develop positive
moral values, a healthy self-image, a commitment to learning, social competencies, and
empowerment as well as how to use their time constructively. Girls also learn about teamwork and
a healthy respect for diversity.
Staff selection is based on a set of stringent, verifiable qualifications.
The staff attends training sessions that includes, but is not limited to, child development, risk
management, and safety.
PAYING FOR CAMP
Camp Balance: Your camp payment is due two weeks prior to the start of your daughter’s camp session.
Payment may be made by check, money order, or credit card (MasterCard, Visa American Express, or
Discover). Questions about your camp payment should be directed to our customer care team at 1-888-
837- 6410.
CAMP PAYMENT PLAN
Did you know that Camp Doc offers a payment plan? Now paying for camp can be easy and hassle free.
Please refer to your camp doc registration account page and click on set up payment plan. All payments
plan must be paid by August 1, 2024.
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FLEXIBLE SPENDING ACCOUNTS (FSA): Parents/Guardians, if you have an FSA (Flexible
Spending Account), you may be eligible to put that money toward your daughter’s day camp fee as it is
considered a form of day care. Check with your local carrier for more details.
CAMP GIFT CERTIFICATES: Camp gift certificates may be used to pay your camp balance. Purchase
your camp gift certificate in any amount by utilizing this link Camp Gift Certificate
REFUND POLICY
No refunds will be given without three weeks prior notice of scheduled camp session.
No refunds will be given if a camper attends part of a session, and then wants to go home. Have
you reviewed or taken the “Ready for Camp” quiz? It is located on our website at
gswny.org/camps.
No refunds will be given if a camper arrives for a camp session late or leaves a camp session early.
No refunds will be given if a camper is sent home early from camp due to violating the
camper/parent agreement.
REFUNDS WILL BE CONSIDERED FOR THE FOLLOWING REASONS ONLY:
The registrar is notified three (3) weeks prior to the start of a girl's camp session. The refund
consists of camp program fees less the $25 non-refundable deposit.
A girl has a health issue (supported by physician's written recommendation) that prevents her from
attending camp. Every effort will be made to place her in an alternate week of camp or a full refund
of the registration and camp fees will be made.
If your daughter cannot be placed in the program(s) of her choice, a full refund of camp fees will be made.
A camper must attend summer school, as verified in writing by the school, a refund of camp fees
less the $25 deposit will be made.
PROGRAM ADJUSTMENTS:
Camp Directors reserve the right to reassign a girl from one program to another – during the
same week – if she does not meet the required minimum skill level for her program selection.
Camp Directors reserve the right to send any camper home if she is having difficulty
adjusting to camp life. When this happens, parents/guardians are notified. Please consult
the Camper/Parent Agreement for more detailed information.
The Girl Scouts of Western New York, Inc. reserves the right to make program adjustments due
to a change in weather or other environmental conditions.
MEALS AT CAMP
At day camp we provide a lunch and snack daily. Any special dietary needs or arrangements are
to be discussed with the Camp Director prior to camp and noted on the Health Profile.
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CAMPERS THAT REQUIRE REASONABLE ACCOMMODATIONS
Dear Parents and Guardians we want to make sure that every child that attends camp has a successful
experience with us. We want to be prepared and ready for your child’s arrival and we ask that you please partner
with us and provide as much important information as possible about your daughter.
Based on the information provided it might be determined that your child would benefit by having an Individual
Camper Plan (ICP). The I.C.P is a plan that is specifically customized for your child which allows for a much
smoother and successful camp experience. We ask that you, the parent/guardian meet with the Sr. Director of
Outdoor Program, the Camp Director and Behavior Specialist at least 4 weeks prior to your daughter’s arrival to
camp, and together discuss the best course of action. The Girl Scouts of Western New York wants to provide a
positive summer camp experience to every girl. If your child has an I.E.P(Individual Educational Plan) or if your
child requires special accommodations (transportation, diet, food restrictions, extra supervision, etc.) while at
camp, please contact the Sr. Director of Outdoor Program PRIOR to REGISTERING YOUR CHILD for camp at 1-
888-837-6410 or customercare@gswny.org to discuss the possible accommodations that could safely and
reasonably be made for your child.
INCLEMENT WEATHER
Parents and guardians, please note that, for safety reasons, all of our water programs may be
canceled when the weather conditions are unfavorable. When this occurs, alternative activities will be
provided. Refunds will not be issued when programs are canceled due to weather.
SAFETY FIRST
The safety and well-being of your daughter(s) is our NUMBER ONE priority. Our camps are inspected twice
a year and issued operating permits by the State of New York.
All of our Girl Scouts of Western New York camps meet national standards set forth by Girl Scouts of
the USA.
Records and inspection reports are on file at the Buffalo Girl Scout office and at Camp Windy
Meadows, Cambria Road, Lockport, NY.
RABIES INFORMATION
Bats, raccoons, skunks, and foxes have many things in common. They’re all wild animals, and they help us
by eating insects and other pests. Unfortunately, they also have one other thing in common — they all carry
a disease called rabies. You can get rabies by being bitten or scratched by an animal that is infected with
the disease. If this happens, you must go to the doctor so you won’t get ill.
To ensure you don’t get rabies, don’t touch or play with any wild animals. Most wild animals are afraid of
people and stay away. Many only come out at night. Sometimes animals with rabies will act sick or mean,
fight with other animals, bite at trees, or even chase people. If you see wild animals that are friendly or are
out during the day, stay away and tell the nearest counselor or adult.
Bats, raccoons, and foxes can also spread rabies to cows, horses, and other wild animals like skunks,
woodchucks, or even deer. So remember, no matter how cute or tempting, don’t touch or play with any
wild animals.
LYME DISEASE: WHAT IS LYME DISEASE?
Lyme disease is the most common tick-borne disorder in the United States and can affect the skin, joints,
nervous system, heart, and eyes. It is transmitted by a tiny tick that can be as small as the size of the period
at the end of this sentence.
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WHAT CAN YOU DO TO PROTECT YOURSELF?
Walk in the middle of trails, away from tall grass and bushes.
Wear a long-sleeved shirt.
Wear white or light-colored clothing to make it easier to see ticks.
Wear a hat.
Spray tick repellent on clothes and shoes before entering the woods.
Wear long pants tucked into high socks.
Wear shoes or sneakers. Don’t go barefoot and avoid sandals.
GETTING READY TO GO TO CAMP WINDY MEADOWS
PETS
Pets of any kind are not allowed on camp property. Parents and guardians, when you are dropping your
daughter off at camp or picking her up, we ask that you please leave your family pet at home. We thank
you for your understanding and assistance by following this policy.
IMPORTANT PAPERWORK - CAMP DOC.COM
Upon completing your online camp registration through Camp Doc, you were directed to complete
all necessary paperwork (financial aid (if applied), membership (if new to Girl Scouts), your
daughter’s health information, and the camper pick-up form). Please remember to do the following:
Follow the instructions and complete the financial aid (if applicable), GS membership (if applicable), the
health history for your camper, and the camper pick- up form. Alerts will appear for any missing required
information. Parents of returning campers will not have to complete the entire form again; you will just have
to make changes that need updating and re-sign for 2024.
Parents of campers new to camp for the first time will have to complete all necessary
forms thoroughly and completely.
Upload any required documents to your CampDoc.com account.
Return to CampDoc.com at any time to make changes/updates to your camper’s health
information before camp begins.
To avoid being canceled out of a program or denied funding, please adhere to all
required deadline dates.
In your email account, please set register@campdoc.com as a ‘safe sender’ to avoid accidental delivery to
Dear Parents,
In our continuous efforts to provide the best possible care to our campers and staff, GSWNY is once again partnering
with CampDoc.com for all health and camp registration information.
CampDoc.com is an electronic health record system for camps and will help us consolidate and integrate camper health
information into a centralized and secure location. Their system will give our doctors and nurses instant access to camper
health information, a key component in providing quality patient care.
The security, confidentiality, and privacy of your camper’s personal health information will always be protected. Only
GSWNY’s health staff will have access to camper health information, and the CampDoc.com site is secure, encrypted, and
password protected.
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junk and spam folders. We are excited to continually evolve, building safer, more productive, and more
efficient systems to create the best experience for you and your family.
HEALTH FORMS
A physical for day camp is not needed. The New York State Health Department requires all
immunizations must be complete and up to date in order for campers to stay at camp.
The following is a check list to help you make certain your daughter’s health form is completed properly
which in turn will make your daughter’s check-in at camp much smoother.
PLEASE NOTE: A health form for your daughter must be completed every year for camp
through Camp Doc. Previous users of Camp Doc will not have to complete a full form; just
make changes to information that needs updating and sign and date for 2024.
Parent or guardian completes and signs the health form. Please write any health problems/concerns
on the form.
Your daughter’s physician completes and signs the individual standing orders for prescription
medication or over the counter medication on the reverse of the health form. This section MUST be
signed in order to dispense medication at camp. PLEASE NOTE: The NYSHD considers bug
spray and sun screen FDA approved over the counter medications. Parents/guardians are
authorized to sign the health from stating permission for their child to use. However, please
make sure your family physician is signing off on all over the counter medications.
The immunization section is completed with dates. It is not acceptable to write “up to date.”.
Remember your daughter cannot stay at camp without immunizations stated. If your child
is not immunized, please contact Janet DePetrillo, Sr. Director of Outdoor Program, for
further instructions.
CAMPER PICK-UP FORM
Your daughter’s safety is our number one concern. It is imperative that you completely fill out and sign
the Camper Pick-Up form.
Please remember to list all the people that may pick-up your daughter in case of an emergency, at
camp or from the bus stop. Don’t forget to include yourself and your spouse/partner.
Our staff will only release campers to those indicated on the pick-up form. NO exceptions.
Everyone will need to show photo identification as campers will not be released without it. Please
inform all who are on the pick-up form.
CAMP WINDY MEADOWS OVERNIGHT PROGRAM
(For girls entering fourth grade in the fall of 2024 and older for session 1 and 2 only)
Our overnight programs will take place on Thursday nights. Girls staying overnight on Thursday will be
sleeping in cabin units. Staff will sleep, likewise, in separate cabin units, but very near the girls. Each cabin
unit sleeps four to five girls. The $10 fee for the overnight includes dinner, evening snack, breakfast, and
lunch on Friday.
Parent/guardians, please understand that you are making the decision that your child is old enough
to handle an overnight camp experience. You also understand that if for some reason your child has
a hard time adjusting to the overnight camping experience and you receive a call from the camp
director indicating your daughter’s difficulty, you will be required to pick your child up from camp –
no matter what time of night it is. To assure a smooth overnight experience for your daughter we
strongly encourage you to take the “Ready for Camp Quiz” located on our website at gswny.org.
If you did not register your daughter for the overnight program and you want her to participate, please
contact the Customer Care team at 1-888-837-6410.
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WHAT TO PACK FOR THE OVERNIGHT
Sleeping bag and small pillow
Sweatshirt
Flashlight and fresh batteries
Lightweight, long-sleeved sleepwear
Toothbrush, toothpaste, hairbrush, washcloth, small towel
Clothes for the next day
PACKING TIPS FOR DAY CAMP
The following are tips and suggestions to make packing easy. Do not go out and purchase brand-new
equipment. Many of the things your daughter needs are already around the house.
HOW SHOULD MY DAUGHTER PACK?
We recommend that you pack items in a strong bag that will hold all the essential items on the packing
list. Please do not pack in a plastic bag as these tend to break
Depending on forecast, consider a jacket, sweatshirt, or rainwear
Hat
Insect repellent (no aerosol) and sunscreen
Plastic cup or water bottle
Long pants for hiking
LUNCH, AND SNACK
A lunch and a light snack will be provided daily.
WHAT NOT TO PACK
Safety at camp continues to be our number one priority. To avoid temporary confiscation of undesirables,
we ask that parents please examine your child’s belongings prior to her arrival at camp. We thank you for
your assistance and understanding.
Candy, gum, and snacks of any kind
Fruity-smelling deodorant or toothpaste
Body sprays or perfumes and aerosol containers of any kind
Valuable jewelry
/iPods/iPads
Cell phones and/or digital cameras
Pocket knives or weapons of any kind
Permanent markers
LOST AND FOUND
All lost and found items will be taken to the Lockport Service Center until September 30
th
. After that, items
will no longer be held for claim. Please label every item your child brings or wears.
PARENT / GUARDIAN NOTIFICATION
Parents/guardians, the safety of your daughter is always our number one concern. You will be notified by
either the camp director or the camp nurse if an injury or illness to your child requires more than general first
aid (i.e., Band-Aid, scrape, etc.).
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BEFORE and AFTER CARE
If you have signed your daughter up for the Before and After Care program, we ask that you drop
your daughter off at camp in the morning no earlier than 8 a.m. and pick her up no later than 6:00
p.m.
Early Drop Off - 8 a.m. Monday through Friday
Late Pick-Up – 6 p.m. Monday through Friday
We will have special activities available during Before and After Care. We also encourage your daughter to
bring her own craft to work on or a book to read. If you have not registered your daughter for Before and
After Care and would like to, please contact the Linda Zakrzewski at Lindaz[email protected].
MEDICATION: DO NOT PACK MEDICATIONS IN YOUR DAUGHTER’S BAG
Here are a few things to remember about medications at camp:
Medication will be collected by the nurse during check-in.
Campers who require prescription medication or over the counter medication or vitamins while at
camp MUST have their individual standing orders signed by a physician. No medication will be
dispensed to your child without standing orders and the physician’s signature. No exceptions.
All medications, both prescription and non-prescription (including vitamins), need to be stored in
the infirmary and be administered by the nurse.
All prescription and non-prescription medications, including vitamins must be brought to camp in
the original bottle with the Rx label intact and marked with your daughter’s name.
The NYSHD considers bug spray and sun screen FDA approved over the counter
medications. Parents/guardians must sign the health from giving permission for their
daughter to utilize.
Remember to pick up any leftover medication from your daughter’s unit counselor at the end of
the week. By law, we are required to discard any leftover medication left behind at camp.
PREVENTING HOMESICKNESS
Our goal at Camp Windy Meadow is to make sure that every child at camp has a safe, fun and positive
experience. If your child is having difficulty with homesickness at camp, the camp director will contact you to
discuss the situation and you the parent/guardian will make the determination if your child should remain at
camp or not.
Refunds of any kind will not be granted if you decide that your child should not remain at
camp. You can help with the process of preparing your child prior to her arrival by doing the
following:
Complete the Parent & Camper Quiz (located on our website at www.gswny.org/camp ) to
determine whether you and/or your child is ready for summer camp.
Make sure your child is part of the decision making process.
A. Where to go to camp?
B. How long to stay at camp?
C. What is the program she will participate in?
Have your child practice being away from home prior to attending camp. Perhaps have them stay at
a friend or relatives home for a night or weekend.
Please do not promise to pick your child up early from camp. This can add to the perception of “going home.”
Use a calendar at home to show that the time spent at camp is not an eternity but actually a very
short amount of time.
Please do not promise your daughter that she can call home while she is at camp. This can make
the situation much worse. If a camper is having a difficult time, the camp staff will contact the parent.
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If you are concerned about your daughter, we encourage parents to call camp and speak to the
camp director. She will work with you in assuring your daughter is having a good time.
Spend quality time with your child upon returning home from camp to “reconnect” after the
separation period.
GETTING TO CAMP
DIRECTIONS TO CAMP WINDY MEADOWS
Camp Windy Meadows is located on Cambria Road in Lockport, NY. Take Route 78 in Lockport to Route 31. At
Rt. 31 turn left and follow to Rt. 425 Shawnee Road. Turn right onto Route 425 and follow to you come to the stop
sign. Turn right onto Upper Mnt. Road and travel approximately one mile and turn left onto Cambria Road. Windy
Meadow sign will be on your left hand side.
ARRIVING AT CAMP
Regular camp hours are 9 a.m. to 4 p.m. If you are driving your daughter to camp, please do not arrive
earlier than 8:30 a.m., and please be on time to pick her up.
CAMP WINDY MEADOWS SAMPLE SCHEDULE
8:00 a.m.
Before Care
2:30 p.m.
Snack
9:00 a.m.
Flag Ceremony
3:00 p.m.
Afternoon Unit Time
9:30 a.m.
Morning Unit Time
3:45 p.m.
Closing Flag Ceremony
11:45 a.m.
Lunch
4:00 p.m.
Camp Ends for the Day
12:45 p.m.
Afternoon Unit Time
6:00 p.m.
After Care Ends
MORNING/DAILY CHECK-IN PROCEDURES
CHECK-IN PROCEDURES
If you are dropping your daughter off at day camp:
We make every effort to move your child through the check-in process as quickly as we can. We
ask for your patience and understanding when delays occur.
Check in for girls registered for before care will start at 8 a.m.
Check in for girls not participating in before care, will start at 8:30 a.m.
Once you enter Camp Windy Meadows, you will be directed by camp staff to the parking lot.
A designated staff member will take your daughter’s temperature and ask the required health screening
questions.
Once your daughter is cleared she will be escorted to her unit or you may escort her if you would like.
BUDDY PLACEMENT
If you have requested that your daughter is with a friend, that arrangement will be made. Requests made
at check-in on the first day of camp may be difficult to accommodate.
UNPACKING
When your daughter arrives at her unit, she will be greeted by her counselors. In order for camp to
provide your child with a safe, fun, comfortable, and enjoyable summer camp experience, we will require
your daughter to open her backpack or daypack in the presence of her camp counselors. Any item that
is/are not appropriate in a safe camp environment will be put aside to be taken home at the end of the
day. Please refer to page 10 of this guide for a list of things that should NOT be brought or sent to camp.
Your support and understanding of this safety measure is greatly appreciated. Our staff has been trained
to maintain the privacy and dignity of campers.
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MONDAYS
Monday will be a very busy day for your daughter. She will be getting to know her counselors, fellow
campers, and the camp. When your daughter arrives home on Monday, please check her bag for important
paperwork. You might find:
A note from the Camp Director
A possible permission slip
Please return any paperwork that needs to be returned the next morning. Thank you for your
cooperation. Note: it is important to check your daughter’s bag each day for additional information or
items that she may have brought home.
KAPERS
All campers are required to perform Kapers (small chores) at camp such as sweeping, preparing
meals, cleaning tables, flag ceremonies or washing dishes.
DEPARTING FROM CAMP
LEAVING EARLY
If your child must leave before 4 p.m. for any reason, we need a written statement with the date and time.
Your child will be ready for pick-up in the camp parking lot.
PICKING YOUR DAUGHTER UP FROM CAMP
Your daughter’s safety is our number one concern. It is imperative that you completely fill out and
sign the “Camper Pick–Up” form now part of Camp Doc.com; our counselors will be checking ID.
You can pick your daughter up at the end of the day (4 p.m.)
If your daughter is registered for aftercare you can pick her up no later than 5:30 p.m.
Once you enter Camp Windy Meadows, you will be directed by camp staff to the parking lot.
Parents/guardians and family members will be required to stay in or stand next
to their vehicles.
Everyone will need to show photo identification. Campers will not be released without it.
Please inform everyone on your list. Please don’t forget to include yourself (parent/guardian)
Our staff will only release campers to those indicated on the pick-up form. No Exceptions!!!
Your daughter will be escorted back to her family vehicle by a Camp Windy Meadows staff member.
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CAMP WINDY MEADOWS - DAY CAMP
CAMPER AND PARENT CAMPAGREEMENT
PARENT/GUARDIAN: The safety and well-being of your child is our number one concern. Therefore,
this camp agreement has been developed to help you and your daughter understand our safety regulations
at camp. We ask that you and your daughter read over this camp agreement. You no longer need to bring
this form to camp, but you and your daughter are still expected to comply with this agreement.
We agree that our child will attend camp and follow all rules, regulations, and safety guidelines.* We also
understand that, if while at camp our child prevents the staff from safely supervising her and/or others or
becomes harmful to herself, to campers or to staff, she will be in violation of this camp agreement and
could be sent home from camp. If this situation does occur, we understand that we or the designated
emergency contact person (if parents/guardians cannot be reached) will be responsible for taking our child
home from camp. If our child is sent home from camp, we understand that there will be no reimbursement
monetary or otherwise.
We as parents/guardians agree to and accept all rules, regulations, and safety guidelines* provided for
our daughter as set forth by camp. We also agree that as parents/guardians we will not make any
unreasonable demands of camp in relation to our daughter’s participation at camp.
PARTICIPATING CAMPER: As a participating member at camp, I agree to adhere to all rules,
regulations and safety guidelines* set forth at camp. I understand that if I put the safety of other campers,
staff members, or myself in danger or if I prevent the staff from safely supervising me or others, I will be in
violation of this camp agreement and will be sent home from camp.
RULES, REGULATIONS AND SAFETY GUIDELINES
1. Fun, friends, and lots of laughter.
2. Campers will be respectful, at all times, of themselves and others.
3. Campers will not verbally or physically threaten, abuse, or harm other campers and/or staff
at any time while at camp and/or on the bus to and from camp. **
4. Campers will be respectful, at all times, of others’ personal property.
5. The use of alcohol, non-prescribed drugs, and tobacco is strictly prohibited.
6. Campers will be respectful, at all times, of all camp property and equipment.
7. Campers always travel (whether on or off the camp property) with a buddy.
8. Cell phones, digital cameras, portable TVs, iPods, iPads, MP3 Players, personal sports equipment,
and pets, as well as weapons of any kind, are strictly prohibited while at camp and includes
camper riding the bus to and from camp.
9. Campers are always supervised by the camp staff.
10. Campers are required to participate in all aspects of camp life (i.e., unit and all-camp kapers, all-
camp activities, emergency practice drills, etc.).
11. Campers will not pack or bring to camp gum, candy, cookies, or snacks of any kind.
**Parents/guardians: The aforementioned safety rules, regulations, and safety guidelines are put in place for
the safety of our camp patrons. Our staff will work with your child to make sure that these safety regulations
are adhered to and that everyone at camp has an enjoyable experience. However, there are some displays
of behavior or actions that are unacceptable and require immediate action. If your child displays any type
of the following behaviors while at camp, she will be removed from the camp program.
Biting Destroying personal property
Spitting at campers or staff Hitting campers or staff
Destroying camp property Running away from the group
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CAMP WINDY MEADOWS - CAMP PROCEDURES
REGARDING THE INTERNET AND TECHNOLOGY
CAMP AND PARENT/GUARDIAN PARTNERSHIP: Our promise to you is to continue to build your
trust in us. These procedures/guidelines will be enforced to ensure the continued safety and security of
your daughter(s) while at camp. We can’t do this alone. We need your help. Please share this very
important information with your daughter(s). Together we can make a difference!
YOUR DAUGHTER(S), OUR STAFF DURING OFF-PEAK SEASON: We recognize and understand
that campers and counselors can develop close, trusting relationships with one another while at camp and
that these relationships are healthy, wholesome, and beneficial to campers and staff alike. We also
recognize and understand that it is natural for campers to want to keep in touch with their favorite counselors
after camp. The Girl Scouts of Western New York, Inc. does not encourage or sanction the exchange of
contact information between campers and the seasonal staff, nor do we take responsibility for what may
occur as the result of such contact. Our procedure/guideline is to forbid the exchange of contact information
of any kind between campers and the seasonal staff, whether paid or volunteer. While we cannot keep you
from allowing your child to visit or communicate with one of our staff members, by doing so, you take full
responsibility.
CELL PHONES: Cell phones are not allowed at camp to and from camp. There is one fundamental
problem with campers having cell phones at camp or on the bus, and that is trust. We understand that you
are making a leap of faith by entrusting your daughter(s) over to the care of our counselors. As children
learn to trust other caring adults, they grow and learn, little by little, to solve some of their own challenges.
We believe this emerging independence is one of the greatest benefits of camp. It is one important way your
child develops greater resilience. Contacting you by phone essentially means they have not made this
transition. It prevents us from getting to problems that may arise and addressing them quickly. Please know
that you may communicate with the camp staff at any time during your daughter(s) stay at camp. We also
agree to tell you if your child is experiencing a challenge in her adjustment to camp. You can help by talking
with your daughter before she leaves for camp and telling her that there is always someone she can reach
out to, whether it is her counselor, the Unit Director, the Director, or camp nurse. Please review “preventing
homesickness” in your parent guide. We all want the same thing: For your daughter to have a successful
camp experience.
DIGITAL CAMERAS: To ensure the protection and privacy of campers, staff, etc., digital cameras are
not permitted at camp. A camper taking inappropriate photos of campers and/or staff changing, showering,
and uploading these photos on the Internet is strictly prohibited. Disposable cameras are permitted and
encouraged. Parents/guardians, please help us maintain a safe environment by explaining this to your
child (please refer to the camper/parent agreement) Any camper that takes a compromising photograph of
another camper or staff member and uploads it on the Internet or makes it public in anyway may be
subject to dismissal from camp or may not be allowed to return. If the law is broken, the appropriate
authorities will be notified.