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For class, open the Word Part 2 Example.
Add or Insert Text:
Look at the document window and find the blinking cursor, this is where the text will appear when
you begin to type. When opening a document for the first time the cursor is found on the left hand
margin. Some keys and information you will need when you are creating a document.
The spacebar creates spaces before or after a word.
The enter key moves your cursor to a new line.
The tab key indents the cursor five spaces.
Word-wrap: By default, word allows you to type words in a paragraph continually
without pressing the ENTER key at the end of each line.
Create new text:
Click your mouse at the top of the page and type TechZone@Main
Press the enter key and type Services List.
Press the enter key three times.
Type 3D Printer and press the enter key.
Type Button Maker and press the enter key.
Type Laser Engraver and press the enter key.
Type Vinyl Printer and press the enter key.
Type Sewing Machine.
Your document should look like this so far:
MICROSOFT WORD PART 2
Add, delete, move, cut, copy and paste
Change font size, color and text
alignments
Modify line and paragraph spacing
Numbered and Bulleted Lists
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Delete Text:
To delete text to the left of the cursor, press the Backspace key on the keyboard.
To delete text to the right of the cursor, press the Delete key on the keyboard.
To delete a phrase, sentence, or paragraph of text, highlight what you want to delete and then
press the Delete key on your keyboard
Practice:
To highlight, you can click in front of the text, hold your
left mouse down, and drag across the text so it looks like
the picture to the right.
You can also highlight a whole line of text by moving your mouse to the left margin. Your
mouse will become a slanted arrow. Click your left mouse button once and the whole line
with highlight.
If you want to highlight a paragraph, click your left mouse button and move down the page to
highlight the text.
Click after Services Lists, use the backspace key to delete Services Lists and type Equipment.
Highlight Sewing Machine and delete it.
Copy, cut, and Paste Text
Copy Text:
To copy text, use the mouse to select and highlight the words you want to copy.
Paste Text:
From the HOME tab, choose Copy.
Move the cursor to the place you
want the copied text to be inserted.
From the Home tab, choose Paste
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Cut Text:
To cut text, select and highlight the section you want to move.
NOTE: The cut, copy, and paste commands will also
appear by right-clicking with the mouse on the
highlighted selection.
Practice:
Scroll down to page two.
Highlight Once you have…paragraph.
Copy the text.
Scroll up to page one.
Click after 3D printer and press the space bar.
Paste the text.
Scroll down to page two.
Highlight Use the button maker…paragraph.
Cut the text.
Scroll up to page one.
Click after Button Maker and press the space bar.
Paste the text.
Scroll down to page two.
Highlight Use the laser engraver… paragraph.
Copy the text.
Scroll up to page one.
Click after Laser Engraver and press the space bar.
Paste the text.
Scroll down to page two again.
Highlight Use the vinyl printer… paragraph.
Cut the text.
Scroll up to page one.
Click after Vinyl Printer and press the space bar.
Past the text.
Your paper should now look like what is on the next page:
From the Home tab, choose Cut.
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Format Text:
Microsoft Word allows you to change the way your text looks.
On the Home tab, in the Font group, change the size, shape and style of letters.
If you format before typing, it will apply to the entire document
Formatting changes after typing will apply only to text you have highlighted, or any
subsequent text you type.
Font
Style
Font
Color
Bold,
italics,
underline
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Practice:
Highlight TechZone@Main and Equipment
List; Click the down-arrow on the font box to
see a list of available fonts and select
Rockwell.
Change the TechZone@Main font size (box next to
font) to 36.
Change the Equipment List font size to 28.
Change TechZone@Main font color by clicking on the down
arrow on the font button. Pick Green.
Change the TechZone@Main to Italics and Underline.
Change the Equipment List to Bold.
Let’s also change 3D
Printer, Button Maker,
Laser Engraver, and
Vinyl Printer to
Broadway with a size
of 16. Your document
should resemble what
we see on the right.
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DISPLAYING FORMATTING MARKS:
It is sometimes helpful to display formatting marks
while working. Formatting marks will indicate where
in a document you pressed ENTER key,
SPACEBAR, and other nonprinting characters.
Formatting marks will not appear on a printed
document.
For example:
The paragraph mark (¶) indicates where you pressed the enter key. A raised dot ( )
indicates where you pressed the spacebar.
Alignment
Microsoft Word defaults to left aligned paragraphs. This means that
new lines automatically line up with the left margin. To left align text
if you have picked something else, click somewhere on the text and
click the Align Left button on the Home tab.
When using these alignment options, you don’t need to highlight the
text first. Just click somewhere in the line or paragraph you want to change then click on the
appropriate alignment button.
Center: To center text, click the Center button. Your text is now lined up in the
center of the page.
Right Align: To move the text so it is aligned with the right margin, click somewhere
on the text and click the Align Right button. Your text is now aligned to the right
margin.
Justified: To make the text stretch out so it takes up whole lines, click somewhere on
the line or paragraph, and click on Justify. Your text is now fully justified (spread out)
across the page so that both the left and right sides of the paragraph are straight instead
of being jagged.
Let’s center the TechZone@Main and Equipment List. Go to the top of our paper and highlight them
and press the center button.
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Line Spacing
If you want to double space your paragraph, you can do this from the
Home Tab. Click on the Line Spacing button. Then click on the spacing
increment you want.
If you want to set a spacing option that is not available from the list, click
online Spacing Options… This will open
the Paragraph window.
Set the spacing before and after
paragraphs and choose a spacing option
from the drop-down list.
Click OK to save your changes.
Note on default settings: By default, Word 2016 comes with 1.08
line spacing and paragraph options preset for new documents. If
you disagree with Microsoft’s choices, you can set your own
default settings for new documents. This is done in the Paragraph
window that was used for line spacing options.
Make sure ALL the options on this screen are set for the way you would like them to be and click
on the Default button at the bottom of the screen.
Choose the best answer to the
message that pops up.
(To get to this window if you do not have it open, already,
click on the button in the bottom right corner of the
Paragraph grouping on the home tab.)
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If you do not want the extra space between paragraphs, you can
remove it by clicking on the Line Spacing button and then
choosing Remove Space after Paragraph.
Alternatively, you can launch the
paragraph dialog box and change
the spacing here.
Practice: Select all 4 lines from the document you are working on by highlighting from the left
side of the margin, and change spacing to 1.5. While still highlighting, in the line option, click on
Add Space After Paragraph and see how these changed the look of your document. Please go
back to change a single line 1.0 and Remove Space After Paragraph.
NUMBERED AND BULLETED LISTS
Use the existing Word 2 example document.
To add bullets to an existing list:
the list you want to bullet. On the Home tab, click on the left side of the Bullets
button. (Not on the down arrow.) Word will add bullet points to your list.
To change the Bullet and Number Style:
Highlight the current list
Select the drop down arrow next to either the bullets or numbering icons.
Choose whichever bullet or numbering style you would like to use.
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If you want to use a bullet or number option that is not seen from this list, click on Define New
Bullet… or Define New Number Format… from the bottom of the list.
For bullets, click on either the
Symbol… or Picture… buttons to
select a different bullet style.
For numbers, click on the drop-
down list to choose a different
numbering style.
Click on the OK button when
finished.
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To add bullets or numbering before you type the list:
Make sure your blinking cursor is on the line where you would like your list to begin. Then click on
either the bullet button or the number button. A bullet or number will appear, and you can start
typing your list. Remember to hit the Enter key to add a new bullet or number.
Let’s open a new document.
Click on File.
Click New.
Click Blank Document.
Click on the number button.
Type Apple and press enter.
Type Banana and press enter.
Type Peach and press enter.
Type Plum and press enter.
Type Strawberry and press enter.
To Add Sub Points:
Under your main bulleted points, you can add sub points. For example, you can make your list
appear as the one does below.
To do so, click after the word that you want to add sub-point underneath a main
point.
Click after per hour in the 3D printer text.
Press the enter key.
Press the tab key or click on the increase indent button.
This will move your bullet over, making it a sub-point.
Type in STL file.
Press enter and type in thingiverse.com.
Note: If you want to move the sub-point back in line with the other bullets, place the
blinking cursor to the left of the word. Press the decrease indent button.