Microsoft Word - Fact Sheet - Early Closeout Fact Sheet 11 13 2013 FINAL

PreparedbyUSD(I)DCIPSPEO

 November2013

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OneDefenseIntelligenceEnterprise;OneCommonSystem Page|1

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DCIPSPerformance Evaluations–EarlyCloseoutandEarlyAnnualCloseoutFactSheet

Overview

CloseoutPerformanceEvaluationsarerequiredunderDCIPSwhenthereisachangeoftherating

official,reassignmentorpromotionoftheemployee,orwhenanemployeeisonatemporary

assignmentunderthesup ervisionofsomeoneother

thanhisorherratingofficialfor90daysormore.

CloseoutPerformanceEvaluationsarerequiredwhentheratingofficialandemployeerelati onshiphas

existedwithanapprovedperformanceplanforaperiodofatleast90days.CloseoutPerformance

EvaluationsareusedtoinformtheFinalEvaluationofRecordfor

theevaluationperiodandareshared

withthenewsupervisortoensurethatcontributionsforthattimeperiodareconsideredinthe

employee’sFinalEvaluationofRecord.

CloseoutPerformanceEvaluationsmaybecometheFinalEvaluationofRecord,ratherthaninputin

developingtheFinalEvalua tionofRecord,incircumstanceswhere

theFinalEvaluationofRecordcannot

becompleted.Assuch,CloseoutPerformanceEvaluationscompletedwithlessthan90daysleftinthe

performanceperiodbecometheFinalEvaluationofRecord,andtheemployeeisinformedthatthe

closeoutwillbecometheFinalEvaluationofRecord,inaccordancewithVolume2011.

NarrativedescriptionsofcontributionsarerequiredunderDCIPSiftheemployeehasbeenonan

approvedperformanceplanforfewerthan90days.Inthesecases,ratingofficialsshouldcompletea

briefnarrativedescriptionofanemployee’saccompli shmentsduringtheinterimortemporary

assignmentordeployment.Thisnarrativeisprovidedto

theemployee’spermanentratingofficial.The

employee’spermanentratingofficialtakesthenarrativeintoconsiderationwhencompletingthe

employee’sEvaluationofRecord.

SituationsRequiri ngaCloseoutPerformanceEvaluation

CloseoutPerformanceEvaluationsarerequiredinthefollowingsituations: 

 Employee’scurrentsupervisorwillnolonger betheirsupervisorandthe employees

hasbeenonan

approvedperformanceplanforatleast90days

 Employeeisinanewposition,including:

o Promotion

o Changeinworkcategory

o Changeinoccupationorjobseries

 EmployeeisleavingtheComponent

 Employeeisgoingonextendedleaveofabsenceordeployment

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CloseoutPerformanceEvaluationsareprovidedtothenewratingofficial.Ratin gofficials mustconsider

informationcontainedinallcloseoutperformanceevaluationswhendeterminingtheannualevaluation

ofrecord.

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PreparedbyUSD(I)DCIPSPEO

 November2013



OneDefenseIntelligenceEnterprise;OneCommonSystem Page|2

AdministrativeReconsideration

 EmployeesmaynotsubmitCloseoutPerformanceEvaluationsornarrativedescriptionsfor

reconsideration.AnemployeemayonlysubmittheirFinalPerformanceEvaluationofRecordfor

reconsideration.

 IntheeventtheCloseoutPerformanceEvaluationbecomestheemployee’sFinalEvaluationof

Record(becauseitisanEarlyFinalEvaluationof

Record)theemployeeisentitledtobeinformedof

applicablereconsiderationtimelines andprocesses.

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DCIPSPerformanceEvaluationRequirements

ThechartbelowsummarizesthetypesofCloseoutPerformanceEvaluations,whentheyareused,and

theirrequirements.

ActionRequired Timeon

PerformancePlan

TimeofYear Required

Closeout

Performance

Evaluation

90DaysorMore 01Jan–30June(90ormore

daysbeforeendofperformance

period)

• Fullnarrative

• Numericrating

Closeout–Early

FinalEvaluation

ofRecord

90DaysorMore 01July–30Sept(lessthan90

daysleftinperformanceperiod)

• Fullnarrative

• Numericrating(used

forEmployee’sFinal

EvaluationofRecord)

Narrativeonly Lessthan90Days Allyear • Briefnarrative

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