Family Class - Visa Office Specific Instructions

Immigration,

Refugees and

Citizenship Canada

Immigration,

Réfugiés et

Citoyenneté Canada

IMMIGRATION

Canada

Family Class

Sponsorship of

parents, grandparents,

adopted children and

other relatives

Visa Office Specific

Instructions

Kingston

IMM 3021 E (09-2019)

Table of Contents

Appendix A - Document Checklist

Appendix B - Photo Specifications

Appendix C - Medical Instructions

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disponible en français

Appendix A

Checklist

Assemble all your documents as listed. Check () each applicable item on the checklist and attach the

checklist to your documents (a paper clip will do). Send photocopies of all documents, unless instructed

otherwise. The Engagement, if you intend to live in the province of Québec, and the police certificates, must

be originals. If your documents are not in English or French, send a notarized (certified) translation with a

copy of the originals.

Please note that “Government-certified true copies” means copies certified to be true by the issuing

governmental authority, such as the Registrar General of Vital Statistics in the country of issue.

IMMIGRATION FORMS

Check that they are complete and, where applicable, signed:

Application for Permanent Residence. - This form is completed by you, the principal applicant.





Schedule 1. - You and each of your family members 18 years of age or older must complete their

own copy of the form Schedule 1 - Background/Declaration.

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

Additional Family Information. - You and each of your family members 18 years of age or older

must complete their own copy of this form. If the applicant is adopted or to be adopted, complete a

form for the adoptive parents and another for the natural parents (if known).

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

Use of a Representative. - If you want us to deal with a representative on your behalf, be sure you

have completed and signed the Use of a Representative form (IMM 5476).

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IDENTITY AND CIVIL STATUS DOCUMENTS

Government-certified true copies of birth and marriage, annulment certificates, court-certified true

copies of final divorce or separation certificates for you and your spouse or common-law partner;

death certificate for former spouse, if applicable.





CHILDREN’S INFORMATION

Government-certified true copies of children’s birth certificates (which name their parents); adoption

papers for adopted dependent children; proof of custody for children under the age of 18 and proof

that the children may be removed from the jurisdiction of the court; if the children will not accompany

you to Canada, proof that you have fulfilled any obligation stated in custody agreements.

If your child's age was locked in before August 1, 2014, also submit:

Proof of continuous full-time studies of all dependent children, aged 22 or over: complete school

records/transcripts since attaining age 22, letters from the school(s) indicating the number of hours

of classes attended per day, and the number of days attended per week, and proof of full financial

support by parents since reaching age 22.





TRAVEL DOCUMENTS AND PASSPORTS

Passports or travel documents for you, your spouse or common-law partner, and dependent

children. Include only copies of pages showing the passport number, date of issue and expiration,

your photo, name, date and place of birth. If you reside in a country different from your nationality,

include a copy of your visa for the country in which you currently reside. Please note that all

prospective immigrants must hold a valid regular passport; diplomatic, official, service, or public

affairs passports are not valid for immigration in Canada.





PROOF OF RELATIONSHIP IN CANADA

Proof of relationship to your sponsor in Canada, such as government-certified copies of birth and

marriage certificates. If applicable, government-certified true copies of sponsor’s spouse death

certificate, court-certified true copies of sponsor’s divorce certificate. Proof of that person’s status in

Canada: photocopy of the Record of Landing (IMM 1000) or proof of Canadian citizenship such as

photocopy of pages of a Canadian passport or Canadian Citizenship card.





Sponsorship III - Parents, grandparents, adopted children... – Kingston A - 1

POLICE CERTIFICATES AND CLEARANCES

Police certificates or clearances from each country in which you and everyone in your family, aged

18 years or over, have resided six months or more since reaching 18 years of age. You must attach

the original police document(s). Please consult our website at: www.cic.gc.ca/english/

information/security/police-cert/index.asp for specific and up-to-date information on how to

obtain police certificates from any country.

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

ENGAGEMENT

Original of the Engagement, if your intention is to reside in the province of Québec.

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PHOTO REQUIREMENTS

Supply two (2) recent photos for each member of your family and yourself. Follow the instructions in

your guide (see Photos in section on completing the Application for Permanent Residence in

Canada) and in Appendix B: Photo Specifications.

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

DOCUMENTS REQUIRED FOR ADOPTED CHILDREN OR CHILDREN WHO ARE TO BE ADOPTED:

ADOPTION ORDER

For each adopted person (must be a court-certified true copy).





ADOPTED CHILDREN REGISTER

For each person adopted in Jamaica (must be a Government-certified true copy).





FIT PERSON ORDER

For each person who is intended to be adopted in Jamaica (must be a court-certified true copy).



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COURT LICENSE

Authorizing removal of the child from the jurisdiction of the court for the purposes of adoption abroad

(must be a court-certified true copy).

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ADDITIONAL FAMILY INFORMATION FORM

Two Additional Family Information forms are required, one for the adoptive parents, and another, for

the natural parents (if known).

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

Mailing your application

Place all your documents and this checklist in a sealed envelope and mail them to:

Sponsorship: (Type of sponsorship)

Case Processing Centre – Sydney

P.O. Box 9500

Sydney, Nova Scotia

B1P 0H5

Canada

If you’re sending the application using a courier service instead of by mail, use the

following address:

Sponsorship: (Type of sponsorship)

Case Processing Centre - Sydney

49 Dorchester Street

Sydney, Nova Scotia

B1P 5Z2

Canada

A - 2 Sponsorship III - Parents, grandparents, adopted children... – Kingston

Appendix B

Photo Specifications

Notes to the applicant

 Make sure that you provide the correct number of photos specified in this guide.

 You must provide identical and unaltered photographs.

 Photographs may be in colour or in black and white.

 Photographs must be original and not altered in any way or taken from an existing photograph.

 Photographs must reflect your current appearance (taken within the past six (6) months).

Notes to the photographer

The photos must be:

 taken by a commercial photographer;

 50 mm x 70 mm (2 inches wide x 2 3/4 inches long) and sized so the height of the face measures between 31 mm

and 36 mm (1 1/4 inches and 1 7/16 inches) from chin to crown of head (natural top of head);

 clear, sharp and in focus;

 taken with a neutral facial expression (eyes open and clearly visible, mouth closed, no smiling);

 taken with uniform lighting and not show shadows, glare or flash reflections;

 taken straight on, with face and shoulders centered and squared to the camera (i.e. the photographs must show

the full front view of the person’s head and shoulders, showing the full face centered in the middle of the

photograph);

 taken in front of a plain white background with a clear difference between the person’s face and

the background. Photographs must reflect and represent natural skin tones.

The back of one (1) photograph must:

 bear the name and date of birth of the subject, as well as the name and complete address of the photography

studio;

 bear the date the photograph was taken;

 The photographer may use a stamp or handwrite this information. Stick-on labels are unacceptable.

TAKE THIS WITH YOU TO THE PHOTOGRAPHER

Appendix C

Medical Instructions

Everyone included in your application, whether accompanying you or not, must undergo a medical

examination with a physician on the list of designated doctors. If you are a divorced or separated parent, a

minor child of whom you have joint or sole custody is considered your dependent child, even if they

usually live with the other parent and is not accompanying you to Canada.

All applicants aged 15 or over are required to have an HIV serology test. The test is also necessary for

children who:

•

have received blood or blood products

•

have a known HIV-positive mother

•

are potential adoptees

Instructions for this examination will be provided after your application has been assessed by a Canadian

visa officer.

You will be responsible for the costs of the medical examination for all your family members.

At the time of the medical examination, you and all family members will be required to present individual

passports as evidence of identity. If each of your family members does not already have an individual

passport, you should apply to obtain them now.

Applicants may, at any time, request that medical instructions be issued, and may undergo an immigration

medical examination, at their own risk. It is important to note, however, that undergoing an immigration

medical examination does not guarantee that a permanent resident visa will be issued.

The permanent resident visa has the same validity period as the medical results, that is, 12 months from the

date of the first examination or test.

Family Class Application – Kingston C - 1