Workplace
Investigation
Report Template
template
CaSe NOteS
Record actions taken and
dates completed to create
a chronological record of
everything that happened in
the investigation.
SeCtiON 3
iNteRVieW RepORtS
Interview reports are
brief records of each
interview that took place,
including the names of the
participants, location, time,
date and outcome.
SeCtiON 5
ReCOmmeNDatiONS
Draw a conclusion, make
final recommendations and
recommend an action plan
for follow-up.
SeCtiON 7
1. Case Information
2. Investigation Plan
3. Case Notes
4. Information Interview Summaries
5. Interview Reports
6. Exhibit List
7. Recommendations
iNVeStigatiON RepORt template
A well-written workplace investigation report is the most
effective way to demonstrate that a fair, thorough and
timely workplace investigation was conducted. Use this
template to organize your investigation information in a
logical, organized and comprehensive investigation report.
Hide all form instuctions
note: wHen Hiding all form instructions you will no longer be able to view
tHese instructions, so ensure you Have read tHem before doing tHis.
iNStRUCtiONS
If the referral is a known
employee, fill in the source’s
employment details using
the combination of fields
and drop-down lists.
You may need to contact
human resources to get this
information.
*In a case management
solution, these details can
be extracted automatically
from the human resources
database to complete the
fields.
tip:
If the referral source is
anonymous, write “anonymous”
and the vehicle used for the
referral (i.e. hotline) in the
“reported by” field.
iNVeStigatiON RepORt template | 3
1
Case Information
Investigator:
Reported By:
Date Case Recorded:
Work Phone:
Job Code:
Location:
Department ID:
Incident Date:
Case Number:
Email:
Date Case Assigned:
Status:
Hire Date:
Employee ID:
Report Date:
RefeRRal SOURCe
mm/DD/yyyy mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
iNStRUCtiONS
Choose a case type from
the drop-down list then
modify the case with an
allegation type, such as
sexual (for harassment),
gender (for discrimination)
or procurement (for fraud).
If there is no allegation type,
leave this field blank.
You may need to contact
human resources to gather
details for this section.
*In a case management
solution, these details can
be extracted automatically
from the human resources
database to complete the
fields.
tip:
When furnishing the
allegation details, use
language carefully to avoid
the appearance of bias. For
example, do not refer to the
subject of the allegation as
the “accused”.
iNVeStigatiON RepORt template | 4
allegatiON DetailS
SUbjeCt Of allegatiON
Alleged Victim:
Supervisor:
Allegation Details:
CaSe iNfORmatiON
Name:
Work Phone:
Email:
Status:
Job Code:
Hire Date:
C a se Type:
Allegation Type:
Location:
Department ID:
Employee ID:
mm/DD/yyyy
iNStRUCtiONS
Keep the scope of the
investigation focused
narrowly on the allegation
presented.
For example: The
investigation will focus on
the tip received through the
whistleblower hotline. The
objective of the investigation
is to determine whether the
incident reported happened.
tip:
See 3 Tips to Avoid Scope
Creep in Investigations
iNVeStigatiON RepORt template | 5
2
Investigation Plan
Investigation Scope:
iNStRUCtiONS
Record a brief description
of each action taken
during the investigation.
This will become your
investigator diary, showing
everything done during the
investigation, who did it
and when it was done. This
is invaluable if you are ever
challenged on the timeliness
or thoroughness of your
investigation.
tip:
Use this section to
document all actions
taken. Case Notes provide
a chronological record of
the entire investigation.
iNVeStigatiON RepORt template | 6
3
Case Notes
aCtiON #1:
aCtiON #2:
aCtiON #3:
aCtiON #4:
Ac tion Ty p e:
Ac tion Ty p e:
Ac tion Ty p e:
Ac tion Ty p e:
Date Completed:
Date Completed:
Date Completed:
Date Completed:
Description:
Description:
Description:
Description:
Responsible:
Responsible:
Responsible:
Responsible:
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
iNStRUCtiONS
Record a brief description
of each action taken
during the investigation.
This will become your
investigator diary, showing
everything done during the
investigation, who did it
and when it was done. This
is invaluable if you are ever
challenged on the timeliness
or thoroughness of your
investigation.
iNVeStigatiON RepORt template | 7
CaSe NOteS
aCtiON #5:
aCtiON #6:
aCtiON #7:
aCtiON #8:
Ac tion Ty p e:
Ac tion Ty p e:
Ac tion Ty p e:
Ac tion Ty p e:
Date Completed:
Date Completed:
Date Completed:
Date Completed:
Description:
Description:
Description:
Description:
Responsible:
Responsible:
Responsible:
Responsible:
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
iNStRUCtiONS
Record a brief description
of each action taken
during the investigation.
This will become your
investigator diary, showing
everything done during the
investigation, who did it
and when it was done. This
is invaluable if you are ever
challenged on the timeliness
or thoroughness of your
investigation.
iNVeStigatiON RepORt template | 8
CaSe NOteS
aCtiON #9:
aCtiON #10:
aCtiON #11:
aCtiON #12:
Ac tion Ty p e:
Ac tion Ty p e:
Ac tion Ty p e:
Ac tion Ty p e:
Date Completed:
Date Completed:
Date Completed:
Date Completed:
Description:
Description:
Description:
Description:
Responsible:
Responsible:
Responsible:
Responsible:
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
Choose a Type
Choose a Type
Choose a Type
Choose a Type
iNStRUCtiONS
Information interview
summaries are designed
to stand alone as a record
of who was interviewed,
by whom, where and
when. These pages can be
produced as a simple record
of interviews conducted,
as opposed to the longer
version that follows in the
next section.
As you complete each
field in this section, the
information will populate the
corresponding fields in the
following section.
tip:
It’s important to choose
an interview location
that is private and free
of distractions, but not
intimidating.
iNVeStigatiON RepORt template | 9
4
Information Interview
Summaries
iNteRVieW #1:
iNteRVieW #2:
iNteRVieW #3:
iNteRVieW #4:
Conducted By:
Conducted By:
Conducted By:
Conducted By:
Interview Location:
Interview Location:
Interview Location:
Interview Location:
Interview Date:
Interview Date:
Interview Date:
Interview Date:
Interview Subject:
Interview Subject:
Interview Subject:
Interview Subject:
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
iNStRUCtiONS
Information interview
summaries are designed
to stand alone as a record
of who was interviewed,
by whom, where and
when. These pages can be
produced as a simple record
of interviews conducted,
as opposed to the longer
version that follows in the
next section.
As you complete each
field in this section, the
information will populate the
corresponding fields in the
following section.
tip:
It’s important to choose
an interview location
that is private and free
of distractions, but not
intimidating.
iNVeStigatiON RepORt template | 10
iNteRVieW #5:
iNteRVieW #6:
iNteRVieW #7:
iNteRVieW #8:
Conducted By:
Conducted By:
Conducted By:
Conducted By:
Interview Location:
Interview Location:
Interview Location:
Interview Location:
Interview Date:
Interview Date:
Interview Date:
Interview Date:
Interview Subject:
Interview Subject:
Interview Subject:
Interview Subject:
iNfORmatiON iNteRVieW SUmmaRieS
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 11
5
Interview Reports
iNteRVieW #1:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 12
iNteRVieW #2:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
iNteRVieW RepORtS
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 13
iNteRVieW #3:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
iNteRVieW RepORtS
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 14
iNteRVieW #4:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
iNteRVieW RepORtS
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 15
iNteRVieW #5:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
iNteRVieW RepORtS
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 16
iNteRVieW #6:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
iNteRVieW RepORtS
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 17
iNteRVieW #7:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
iNteRVieW RepORtS
mm/DD/yyyy
iNStRUCtiONS
When providing the
credibility assessment, avoid
making assumptions about
the subject’s behavior as an
indicator of truthfulness. For
example, while avoiding eye
contact might be interpreted
as a sign of deception for
one person it could be a
cultural norm for another.
In the interview notes
fields provide a skeleton
of what you said during
the introduction, incident
overview and interview
conclusion fields. For
example:
Introduction:
Interview Conclusion:
• Explained the purpose
of the interview
• Thanked witness for
honesty and time
• Reviewed
confidentiality concepts
• Obtained signature
on witness interview
report
• Explained my role as
lead investigator
• Reviewed
confidentiality concepts
• Gave overview of
protection against
retaliation
• Explained interview
ground rules
tip:
A separate document, the
investigation interview
report, contains the full
details of what was said
during the interview.
It can be included as
an attachment to the
investigation report.
iNVeStigatiON RepORt template | 18
iNteRVieW #8:
Conducted By:
Interview Location: Interview Date:
Interview Subject:
Credibility Assessment:
Introduction:
Incident Overview:
Interview Conclusion:
iNteRVieW RepORtS
mm/DD/yyyy
iNStRUCtiONS
List all attachments and
evidence that are related
to the case. Examples are
investigation interview
reports, performance reviews,
emails, video files, etc.
tip:
If you are using case
management software,
you can upload all digital
evidence and exhibits to
the case file.
iNVeStigatiON RepORt template | 19
6
Exhibit List
# 1
# 2
# 3
# 4
# 5
# 6
iNStRUCtiONS
Draw a conclusion. For
example: After reviewing
the documentary evidence
combined with the
interviews, it appears that
the allegation is credible.
Make recommendations. For
example: We recommend
that disciplinary action be
taken with Jerry Jones.
Provide an action plan. For
example: All parties should
be contacted in six months
for follow-up.
tip:
Resist the temptation to
find that the investigation
was inconclusive. If you
can’t come to a conclusion,
review the evidence again or
investigate further.
iNVeStigatiON RepORt template | 20
7
Recommendations
Final Investigative Findings:
Organizational Action Plan:
Final Recommendations:
if yOU haVe aNy qUeStiONS:
OffiCe
2255 Carling Ave.
Suite 500
Ottawa, Ontario
K2B 7Z5Canada
email
sales@i-sight.com
media@i-sight.com
support@i-sight.com
phONe
1-800-465-6089
1-613-244-5111
For more Free
Investigation
Resources visit
i-sight.com
DON’t miSS OUt
Better Case Management
Software, Better Investigations
Improve your investigation skills and your career.
As thought leaders in the investigations space, i-Sight publishes helpful eBooks,
guides, cheat sheets and templates and offers free bi-monthly webinars on
topics related to investigations, ethics and compliance and corporate security.
With a single focus on investigative case management solutions and a 16-
year track record of successful implementations, i-Sight is the global leader in
configurable case management software for investigations.