Milford School District Milford, Delaware 19963 POLICY 4201

MILFORD SCHOOL DISTRICT

Milford, Delaware 19963

POLICY

4201

REPORTING EMPLOYEE ABSENCES

I. General

An employee who is to be absent from his/her duties must report the absence in the

appropriate leave system as far in advance as possible. If an employee fails to

submit the absence request in a timely manner, the employee's absence may be

unexcused resulting in a reduction of pay. Those responsible for the maintenance of

attendance records may make reasonable rules to administer this policy. Exceptions

to this policy may only be approved by an employee’s immediate supervisor in writing.

II. Record of Absences

The Milford Board of Education delegates the Superintendent, or designee, the right to

require a physician's certificate from an employee when absent if, deemed necessary. In

addition, the Milford Board of Education requires that an employee absent due to illness for

four (4) or more consecutive days present a physician's certificate upon returning to work.

Each leave eligible employee receives the option of using five (5) personal days per year

from their leave balance. Personal days need to be approved in the leave system in

advance by the immediate supervisor. If additional sick days are taken adjacent to any

approved personal day(s), the Superintendent or designee will require a physician’s

certificate from an employee when absent if, deemed necessary. Failure to produce a

doctor’s note will result in a reduction of pay for the missed sick day(s) and the sick day(s)

will be returned to the employee. Approval of the sick day(s) in the leave management

system does not indicate that the employee will not receive a reduction in pay upon further

examination. The Superintendent shall develop procedures to implement this policy.

III. Maintenance of Attendance Records

The principal is responsible for maintaining a record of absences of all personnel

assigned to his/her building. All itinerant personnel are assigned to a specific building

for the purpose of teachers' meetings, inter-school mail, reporting, etc. Therefore, the

principal of the "home base" building will be responsible for absence reports.

All leave reporting will be maintained in the appropriate leave management system

and maintained in employee personnel files as required at district office.

ADOPTED: 10/1/71

AMENDED: 1/12/76; 7/18/77; 6/20/83; 6/28/04; 4/18/11; 6/20/11; 1/19/16; 10/16/23