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PDF Music and Arts Event Proposal
Template Example
RHYTHM AND HUES: A Fusion
of Art and Music
Envisioning a harmonious blend of melody and color
EVENT NAME Rhythm and Hues Festival
DATE OF PROPOSAL
SUBMISSION
January 15, 20XX
PREPARED FOR City Arts Council
PREPARED BY Lori Garcia, Harmonic Events LLC
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INTRODUCTION
Welcome to "Rhythm and Hues," a proposal for a unique festival that combines exhilarating musical
performances with captivating visual art displays. Designed for promoters and organizers of cultural
events, this template outlines a comprehensive framework to ensure the successful execution of a
culturally enriching festival.
EVENT OVERVIEW
EVENT CONCEPT AND
THEME
A two-day outdoor festival that blends live music performances with
interactive art installations, creating a sensory experience that celebrates
creativity and community.
EVENT DATE(S) July 14-15, 20XX
EVENT LOCATION Greenfield Park, Downtown Metropolis
OBJECTIVES AND
ARTISTIC VISION
To foster a deeper appreciation for music and visual arts within the
community, encourage participation from local and national artists, and
provide a platform for emerging talent.
TARGET AUDIENCE
Art and music lovers aged 18-45, local families, tourists seeking cultural experiences, and students from
nearby colleges. The festival aims to attract a diverse crowd with its eclectic mix of genres and art forms.
PERFORMERS AND EXHIBITS
The Azure Band Indie rock group with a vibrant sound – headline performer
DJ Eclipse Electronic music producer – late-night dance set
Sculptures by Elena R. Interactive light sculpture garden – evening attraction
VENUE AND TECHNICAL REQUIREMENTS
Venue
Greenfield Park - Offers a natural amphitheater setting, art exhibit space, and
vendor areas.
Technical
Requirements
State-of-the-art sound systems for the main stage and secondary stages,
lighting rigs for evening performances, and mobile power stations for art
installations.
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MARKETING AND PROMOTION
Utilize social media campaigns, local radio partnerships, and art influencer collaborations to generate
buzz. Promotional materials include vibrant posters, teaser videos featuring artists and performers, and
early bird ticket promotions.
SPONSORSHIP AND FUNDING
• Platinum Sponsor: $50,000 - Main stage naming rights, VIP hospitality suite, and extensive brand
visibility.
• Gold Sponsor: $25,000 - Secondary stage sponsorship, branded lounge area, and social media
shoutouts.
BUDGET OVERVIEW
Talent Booking Venue Rental Marketing Art Installation
Security and
Staffing
TOTAL
$40,000 $10,000 $15,000 $20,000 $5,000 $90,000
LOGISTICS
Transportation for artists and equipment, local hotel accommodations, detailed event schedule
including setup and breakdown times, and coordination with city officials for permits and security.
SUCCESS MEASUREMENT
Measuring success through ticket sales, social media engagement, attendee feedback surveys, and
media coverage. A post-event report will highlight key outcomes and areas for future improvement.
APPROVAL AND NEXT STEPS
Please review this proposal and share any feedback or adjustments needed. Upon approval,
Harmonic Events LLC is ready to proceed with detailed planning and execution phases.
SIGNATURE
Name
DATE
MM/DD/YY
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