Department/College Separation Checklist
Employee Name University ID Date of Termination
ACTION DATE COMPLETED
Please encourage the employee to complete the Voluntary Online Exit Survey or contact their
HR Business Partner to schedule a face-to-face interview.
To ensure the separated employee is paid on time, please verify that the employee has
completed their timesheet or leave report in DrexelOne. If they haven't, please contact Payroll
immediately at [email protected] for assistance.
Personnel Action Form prepared and sent to Human Resources along with a copy of the resignation
letter.
Please explain that health benefits end on the last day of the month and that COBRA information will be
automatically sent.
General Accounting notified for removal of signature authority
Terminate Account Access (Web*Financials, Banner, Email, Domain, Building Security, ID Card Security,
Purchasing Card Security, Signature Authority). See second page for details.
Outstanding expenses reconciled
Office keys recovered
ID card recovered
Purchasing cards recovered and/or cancelled
Laptop computer recovered
Cell phone recovered
Consider need to change locks
Please remind employee to return parking pass to the Parking Department at the General Services
Building (34th & Market Sts, Phialdelphia, PA 19104)
Security notified (special circumstances)
Other
Checklist Completed By Date
See the Termination of Employment Policy for more information.
Request to Disable Accounts
Send the following email to [email protected]
Subject Line: Immediate Attention! Disable Accounts: User ID (e.g. xx12)
Body of Email:
Please disable account access for:
User ID: (e.g. xx12 )
Name: (e.g. John Doe)
Department: (e.g. Human Resources)
Is this employee also a student at Drexel: Yes or No
Manager's Name/Title: (e.g. Jane Doe, Director)
Manager's Telephone: ( e.g. 215-895-1234 (Direct Line))
Date of Termination: (e.g. mm/dd/yyyy, at 5 p.m.)
Confirmation reply to: (provide manager's drexel.edu email address)
If the Administrator of the terminating employee needs access to these accounts, add the following statement:
Accounts Office: Please contact Jane Doe (Manager's Name) at 215-895-1234 (Manager's telephone number (Direct Line)) to
discuss options of forwarding email messages and gaining access to the domain account to retrieve data on John Doe's
(employee's name) computer.
