Termination Checklist
Review this checklist with staff members who are leaving JHU prior to their departure.
This form is for departmental use; HR does not need to receive a copy.
The tasks in this list must be completed within three work days of receipt of the letter of resignation.
Employee Information:
First Name Middle Name Last Name
Forwarding Address
Address Line 2
City, State, Zip
Home/Cell Phone PERNR Last Day Worked
Personnel Area Organizational Unit
Supervisor/Individual Completing Checklist
Check off the following when completed:
If the employee is voluntarily resigning, submit a copy of the letter of resignation to the HR/administrative office
responsible for processing the termination Internal Service Request and E210 for the employee.
Electronic Security
Change passwords on all university electronic systems/computers to which the employee has had access.
Remind employee to remove any JHU-licensed software from personal home computers.
Identify location and access to all computerized information.
Return of Property
Collect university property, including equipment, furnishings, and supplies.
Collect electronic equipment, including laptops and accessories, mobile phones, and pagers.
Ensure the return of all books, journals, and other office literature, including JHU Library materials (to be confirmed by the
library circulation staff).
Remove all personal/nonessential software from computers.
Return of Keys/Keycards
Collect ID badge from employee and return it to the campus divisional security office.
Collect keys or cards for building/suite/office/laboratory.
Collect keys or cards for desk/files/cabinets/equipment.
Collect keys and papers for university vehicles.
Financial/Payroll Follow-up
Instruct employee to review all termination benefits with the Link: [Benefits Service Center]
(https://benefits.jhu.edu/resources/benefitscontacts.cfm).
Cancel employee's enrollment to all internal and external courses, training, etc.
Advise employee to reimburse any outstanding tuition charges.
Reconcile outstanding payroll issues (advances/loans/overpayments/fines).
Reconcile and close petty cash accounts (for petty cash custodians).
Complete, terminate the employee, and approve the Time and Attendance E210 form.
Advise the employee to notify the parking office of employee’s last workday.
