Vehicle and Machinery
INSPECTION PROCEDURE
Biosecurity Queensland Checklists 2013
This publication has been compiled by Biosecurity Queensland, Department of Agriculture Forestry and Fisheries.
© State of Queensland, 2013.
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Contents
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GENERAL INFORMATION ............................................................................4
Purpose 4
Background 4
Training 6
What is an inspection 7
Why……………… 7
Who……… 7
Safety and location 7
Equipment 8
Inspection Process 9
INSPECTION CHECKLISTS ........................................................................11
Checklist - Cotton pickers ................................................................................
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11
Checklist - Wheeled tractors 13
Checklist - Implements – PTO rotary hoe 15
Checklist - Track type dozers 16
Checklist - Mini tractors 18
Checklist - Excavators 19
Checklist - Wheeled loaders 21
Checklist - Compactors 23
Checklist - Dump trucks 25
Checklist - Cars, 4WD, trucks and trailers 27
Checklist - Generic 29
LIST OF QUEENSLAND’S DECLARED PEST PLANTS 32
OTHER RESOURCES 33
GENERAL INFORMATION
Purpose
These inspection procedures are designed to implement a consistent approach
across Queensland for the inspection of vehicles, equipment and machinery. This
will allow persons to carry out a thorough routine inspection of these items to reduce
the potential for the spread of weeds and their reproductive material. This document
may also assist users of an inspection service to understand and fulfil their
requirements, comply with legislation and address their duty of care.
Background
The movement and transport of machinery, vehicles and equipment that are
contaminated with weed seed is a source of spreading declared plants from infested
areas to weed free locations or areas with minimal infestations. This form of spread
has the potential to move declared pest plant’s reproductive material over long
distances from the original source or a core infestation area.
Many isolated outbreaks in Queensland are a result of poor vehicle, machinery and
equipment hygiene. As a result there have been many new outbreaks that have now
spread beyond controllable methods.
Each year numerous outbreaks of parthenium weed are discovered along roadsides
after viable seeds have fallen from contaminated vehicles.
There is an ongoing risk that weed seeds will fall from contaminated machinery or
vehicles on private properties or remote locations and go undetected resulting in a
major outbreak that cannot be contained.
There is a need for competent and consistent inspection of vehicles, equipment and
machinery from service providers, companies and industry to meet client demands
and satisfy legislative obligations and address their relevant duty of care and client
requests.
Weeds cost Queensland $600 M in lost production, land degradation, control costs
and the spread of weeds continually threatens our primary industries, environment
and social amenity.
The potential for litigation is a real threat for industry groups and government
departments as acts of negligence and failures in “duty of care” have the potential to
result in legal action or large compensation settlements.
Possible sources of contamination
Heavy machinery may contain weed seed contaminated mud on the tracks,
tyres or attached implements (e.g. dozers, excavators, graders).
Farm machinery and vehicles that have been used in infested paddocks are at
risk of contamination via mud on wheels, seeds trapped in radiators, cabin floor
mats (e.g. tractors and 4WD).
Implements such as slashers, ploughs, mulchers, post-hole diggers may be
contaminated with weed seeds after being used in infested paddocks and
should be cleaned prior to moving to other areas.
Harvesting machinery and headers may contain weed seed in augers, bins and
behind guards from harvesting crops that are infested with weeds.
Wheeled loaders, mining and construction equipment may contain contaminated
mud trapped on these items.
Cars, trucks and 4WD that have driven off-road through weed infestations may
contain weed seed caught in the radiator, mud guards, tyres and underbody.
Trucks that have transported livestock from infested areas may contain viable
seed that has fallen or been passed through stock (e.g. prickly acacia, giant rats
tail grass).
Areas of higher risk
Vehicles, machinery and equipment driven or operated in certain areas of
Queensland have a higher risk of becoming contaminated with the reproductive
material of weeds because of certain pest plants that occur in those areas for
example:
Vehicles, machinery and equipment that have been used, driven or sourced
from the Central Highlands are at greater risk of being contaminated with
parthenium weed seed.
Coastal and sub -coastal areas from the New South Wales border to
Rockhampton, and areas near Moura, Mackay, Townsville, Ingham and
Mareeba contain current infestations of giant rats tail grass.
Generalised distribution maps of all Queensland’s declared pest plants are available
on the department’s web site www.daff.qld.gov.au. However, persons with specific
local knowledge should be consulted such as land owners, local government weed
officers and state biosecurity officers.
Legislative obligations
All declared pest plants, require consideration in regards to preventing the spread of
their reproductive material. Some such as parthenium weed and giant rat’s tail grass
being prolific seed producers are highly competitive and form dense infestations that
are a high risk for contaminating with their seed, vehicles or machinery that are
driven or operated in these infested areas. Others such as mother of millions
reproduce from leaves and fragments of stems.
Section 46 of the Land Protection (Pest and Stock Route Management) Act 2003
states
“Moving or transporting vehicles and other things on roads
(1)
(2)
This section
applies to a person who moves or transports a vehicle or other
thing on a road if the person knows, or ought reasonably to know; soil or
other organic material in or on the vehicle or thing is likely to contain the
reproductive material of a declared pest plant.
The person must not, without reasonable excuse, move or transport the
vehicle or thing unless the person has taken reasonable steps-
(a) to restrict the release of the reproductive material when the vehicle or
thing is moved or transported; or
(b) to ensure the vehicle or thing is free of the reproductive material.
Maximum penalty–200 penalty units.”
reproductive material of an animal or plant means any part of the animal or plant
that is capable of asexual or sexual reproduction.
Examples of reproductive material of a plant–
1 seed or part of seed
2 bulb, rhizome, stolon, tuber or part of a bulb, rhizome, stolon, tuber
3 stem or leaf cutting
vehicle means anything used for carrying anything or any person by land, water or
air, and includes equipment or machinery capable of moving on land.
road includes an area–
(a) dedicated to public use as a road; or
(b) open to or used by the public and is developed for , or has as one of
its main uses, the driving of motor vehicles.
How to minimise the risk of transporting weed seeds on
vehicles and machinery
The following are some suggested ways to minimise risk (this is not a exhaustive
list):
Avoid driving off the road in areas known to contain declared pest plants such
as giant rat’s tail grass, parthenium weed or other that present a risk of vehicle
or machinery contamination.
Do not drive through infested paddocks.
Ensure clothing and footwear are free of mud and seeds before stepping back
into vehicles.
Avoid driving or working in contaminated areas in wet or dewy conditions.
Clean vehicles, machinery and equipment suspected of carrying weed seed.
Work clean areas or start in areas with the least amount of infestation and work
towards infested or high density areas.
Keep roads, laneways and buffer zones free of weeds.
Where possible work infested areas separately and cleandown prior to moving
between areas.
Avoid slashing and other works through infestation during peak seed production
times.
Clean down machinery and implements before proceeding into clean areas.
Secure loads (e.g. grain, fodder) if they are suspected of containing weed seed.
Training
All persons undertaking vehicle or machinery inspections will undertake competency
based inspection training and receive a satisfactory assessment before inspecting
any vehicle or machinery.
Competency Criteria
After completing competency based training, such as module AHCBIO201A ‘Inspect
and clean machinery for plant, animal and soil material’ provided by a Registered
Training Organisation (RTO); a person will be able to:
Element Performance criteria
1. Check
machinery and
support vehicles
2. Machinery and equipment are checked for contamination
according to written guidelines and legislative
requirements.
3. Machinery and support vehicles are made safe for
checking, supported safely, with free moving parts pinned
or supported as required.
4. Covers and guards removed safely.
All points identified in legislation or operating procedures
are identified and inspected for contamination.
2. Clean
machinery and
1. Machinery is made safe for cleaning, supported safely,
with free moving parts pinned or supported as required.
equipment 2. Correct equipment for cleaning selected.
3. Points listed in appropriate regulations, checklists or
enterprise procedures are cleaned and checked.
4. Guards replaced safely and checked.
Areas on other equipment likely to accumulate
contaminants identified, inspected and cleaned
3. Report
inspection
results
1. Waste materials are disposed of according to enterprise
operating procedures and relevant legislative
requirements.
2. Records of cleaning are recorded on appropriate forms
according to enterprise policy and procedures.
What is an inspection
Some weed seeds such as parthenium weed seed and grass seed is small and can
lodge behind or within many mechanical or structural components of machines.
An inspection involves a competent person examining the vehicle, machinery or
equipment presented for inspection to ensure it has been adequately cleaned to
reduce the potential for weed spread. An inspection cannot guarantee that an item
is free of weed seed due to:
Inaccessible areas that may not be visible during cleaning and inspection.
Holes or rusted parts where weed seed may be located and go undetected.
Why
The objective of the cleandown and inspection of vehicles, machinery and equipment
is effective risk management. It cannot eliminate risk.
Cleaning and inspection indicates that a person has “taken reasonable steps to
ensure the vehicle or thing is free of the reproductive material” to satisfy
legislative requirements.
There is an ongoing demand for inspections to be carried out to ensure
adequate precautions have been taken to reduce the potential for introducing
weeds and declared plants into areas with minimal or no infestations.
Landholders are demanding that exploration and mineral companies
complete cleandowns and inspection prior to commencing work or projects
on their properties.
Some organisations demand cleandown of their contractor’s vehicles and
machinery prior to entering job sites.
Who
Any person who has the appropriate competency to conduct inspections.
Safety and location
The area where the inspection is to be conducted must be a safe working area
for the person completing the inspection and all others present.
Consideration must also be given to surrounding traffic conditions.
The inspector must wear adequate protective clothing (appropriate footwear,
eye protection).
The vehicle or machinery must be made safe by turning off ignition, engaging
the parking brakes and other locking devices for any free moving parts.
This location must be free of mud and water to allow the inspection to be carried
out avoiding re-contamination of the item.
Equipment
Torch
Screwdriver
Putty knife
Endoscope
Mirror
Inspection Process
3. The client contacts the inspector to arrange the date and time for the inspection
and to provide details of the items being presented for inspection.
4. The item must be cleaned by the client prior to being presented for inspection.
5. The client should be encouraged to clean down on site/farm or at an approved
cleandown facility (refer to Vehicle and Machinery Cleandown Procedures
Biosecurity Queensland Checklists 2013).
6. The inspector shall direct the person in charge of the item/s to an appropriate
location for inspection taking into consideration traffic conditions and personal
safety of those present.
7. The machine must be completely switched off and the inspector shall not
attempt to enter or inspect machinery unless another person is present.
8. First confirm that the description and identification numbers of all items to be
inspected are correct. Record the identification number and odometer or
operation hours on the inspection form.
9. An inspector may request the operator to remove guards or standard inspection
plates or to position moving components of the item as necessary to facilitate
inspection.
10. A separate inspection form shall be completed for each item to indicate parts of
the item that have passed or failed the inspection.
11. Every relevant part listed on the inspection form must be checked to a sufficient
degree to determine whether or not the part has been cleaned and is free of soil
and plant material.
Important points to check are:
a) between dual wheels/rims, muffler surrounds, wheel guards and mud guards;
b) spare tyres, toolbox, tracks and track frames;
c) turret pivot areas and axle beams;
d) engine bays where grease and oil stains may accumulate soil and plant
material in the residue;
e) radiators;
f) the underside of the machinery (guards and belly plates should be removed
for inspection);
g) hollows, crevices and exposed welded plates;
h) the interior of the cabin.
12. If the inspector is satisfied that the part has been cleaned the form should be
completed.
13. If the inspector is not satisfied that the part has been sufficiently cleaned, the
nature of the problem must be briefly noted on the Inspection Form.
14. If only minor additional work is required (material shaken down during transport)
then the inspection may be completed once that contaminant has been
removed.
15. If the item is in not free of soil and plant material the inspection the
driver/operator should be directed to carry out further cleaning of the relevant
areas.
16. Should the item be failed, it must be cleaned and reinspected at a later
convenient time/date for all parties. A new inspection checklist and inspection
form will be issued.
17. On completion, an inspection form/certificate will be issued to the person in
charge of the item and a duplicate retained by the inspector.
Remember, the key to a successful inspection is more than just checking the above
areas – you must ensure that your inspection is thorough, systematic and consistent.
INSPECTION CHECKLISTS
Checklist - Cotton pickers
Inspect the following areas as an initial guide:
Row units:
Pass Fail
Examine the picking heads externally for cotton trash or soil and plant material.
Open all picking head inspection doors to expose moisture racks, doffers, spindle bars and
rotor assemblies
Manually rotate and inspect the rotor assemblies
Open rear inspection doors on air ducts located at rear of picking heads
Raise picking heads to inspect underside.
Note: the picking heads are held up by hydraulics – DO NOT climb, underneath unless heads are
safely blocked in the raised position.
Driver’s cabin:
Pass Fail
Inspect externally under and around drivers cab.
Inspect under mats or carpets in cab.
Inspect the air conditioning system (where fitted) including ducts and filters.
Horizontal air ducts Pass Fail
Remove/open all cover inspection panels (these ducts convey cotton from the front picking
section to the basket).
Basket:
Pass Fail
Inspect basket roof.
Access the internal parts of the basket through hinged door on the roof (ladder required to
climb into the basket).
Tip or elevate basket (depending on model) to inspect underside, drive shaft assemblies,
blower fan, and hollow basket support frames located on the LHS of some models.
Note:
The meshed surface area of the basket will NOT support a person’s weight – walk on the
perforated metal walkways ONLY which run from back to front of the machine.
The basket is lifted by hydraulics – DO NOT climb under basket unless it is properly and safely
secured in its raised position.
Inspect air ducts from the top
Undercarriage/chassis:
Pass Fail
Inspect all underside of machine, Chassis rails and telescopic rear axle if fitted
Engine:
Pass Fail
Remove cover panel to expose top of radiator (this can be done when basket is in raised
position).
Remove or open all screens on the engine, radiator and fuel bays.
Inspect radiator core and grill.
Inspect for void between oil cooler and radiator (oil cooler may be hinged or on slide).
Remove and inspect air filters/cleaners, pre-cleaners and cyclone style dust separators.
Inspect sound deadening foams and heat shields for soil and plant material (foams become
impregnated with dust).
Tyres and rims:
Pass Fail
Inspect all parts of tyres and rims, including inner side of rim
Inspect between dual wheels (if fitted).
Check for wheel mounted counter – weights.
Inspect gashes or cuts in tyres.
All other areas:
Pass Fail
Inspect any sections or channels that are hollow and determine if there is a possible entry
point for contamination.
Inspect behind any plates that are covering a compartment or space that may have collected
soil and plant material.
Checklist - Wheeled tractors
Inspect the following areas as an initial guide:
Tyres and rims:
Pass Fail
Inspect all parts of tyres and rims, including inner side of rim
Inspect between dual wheels (if fitted).
Check for wheel mounted counter – weights.
Inspect gashes or cuts in tyres.
Engine:
Pass Fail
Inspect radiator core and grill.
Inspect for void between oil cooler and radiator (oil cooler may be hinged or on
slide).
Remove and inspect air filters/cleaners, pre-cleaners and cyclone style dust
separators (if unable to clean satisfactorily, these may require destruction).
Inspect sound deadening foams and heat shields for soil and plant material
(foams become impregnated with dust).
Drivers cab (where present):
Pass Fail
Inspect externally under and around drivers cab.
Inspect under mats or carpets in cab.
Inspect void space and skirt under suspended seats.
Inspect air conditioner filters (if fitted), (large tractors may have a false cabin
roof housing the air-conditioner unit, remove or open false roof).
Inspect integrity of rubber door and window seals, if torn, soil and plant material
will be sucked into them and trapped.
Inspect void space behind consoles and dash for soil and plant material
residues.
Chassis and vehicle body:
Pass Fail
Inspect inside of chassis rail ledges and back axle-beam and undercarriage of
this area.
Inspect for hollow sections in front axel tubes. Inspect all tool boxes and battery
boxes often under the cab steps or in engine bay.
Inspect for void spaces in rear brake assemblies. Hollow sections in drawbars
and hollow sections in retractable/extendable type three point linkages.
Inspect single counter-weights; multiples may need to be removed to facilitate
inspection of void spaces.
Inspect mud guards and wheel flares for hollows and crevices.
Inspect roll cages or roll over bars for holes and gaps where attached to the
vehicle.
If 4WD drive, check for torque tube (front drive shaft guard) for holes or poor
attachment.
Inspect PTO (Power Take Off) area, PTO shaft, universal joints, and shaft
covers/PTO tubes.
Inspect wiring looms and split protective conduit for soil and plant material
residues.
Note: some agricultural tractors will have a rear carry-all mounted on the three point
linkages or a forward mounted forklift or bucket/scoop attachment – these should be
inspected carefully. Particular attention should be given to the following:
Buckets, blades, scoops, carry all, forklift:
Pass Fail
Inspect all areas of the blade for holes or double skins.
Inspect and remove cutting teeth, adaptors and wear plates on blades.
Inspect hydraulic arms and supports for hollows that may contain soil and plant
material.
All other areas:
Pass Fail
Inspect any sections or channels that are hollow and determine if there is a
possible entry point for contamination.
Inspect behind any plates that are covering a compartment or space that may
have collected soil and plant material.
Checklist - Implements – PTO rotary hoe
The following areas highlight some of the main areas of concern on Power Take-Off
(PTO) driven rotary hoes:
Inspect rotary tynes and mounting bolts for soil, tynes may
need to be removed or loosened from their adaptors on the
horizontal shaft to allow removal of soil from the void.
Pass Fail
Remove or loosen the skid/wear plate from the vertical gear
casing (note that this casing is oil filled, thus remove or
loosen only those bolts securing the plate).
Pass Fail
Inspect the body of the hoe for double skins or void spaces
that could contain soil due to inadequate or incomplete weld
joints etc.
Pass Fail
Inspect all areas where mud flaps are attached or plates
overlap.
Pass Fail
Check for hollow section reinforcing ribs. Pass Fail
Inspect the three point linkage attachment points and PTO
knuckles and tube, universal joints and shafts.
Pass Fail
Inspect all ground engaging areas of the hoe for signs of
wear for the ingress of soil or plant material.
Pass Fail
Rotate the rotary shaft and probe for plant material that may
be caught in the bearing housings at the ends or middle if
twin shafted.
Pass Fail
Inspect the frame and supports and mounts for the trailing
wheels – these are often hollow sections.
Pass Fail
Inspect the trailing wheels for the rotary hoe, these wheels
are usually hollow and made from two pieces of metal
welded together – with wear the metal and welds crack and
the wheels fill with soil.
Pass Fail
Checklist - Track type dozers
Drivers cab
Pass Fail
Inspect externally under and around driver’s cab.
Inspect under mats or carpets in cab.
Remove/lift seat; remove/lift floor pans to allow inspection of top of transmission.
Inspect air conditioner filter (if fitted) – shake/tap filter to check if clean.
Tracks/track frame
Pass Fail
Examine tracks carefully.
Ensure inspection/cover plates are removed to allow inside track area.
Check idler wheels (these support the tracks).
Belly plates
Pass Fail
Should be removed to allow inspection.
Rear plates
Pass Fail
At back of dozer should be removed to allow
inspection.
Hydraulic cover plates
Pass Fail
Should be removed to allow inspection.
Engine
Pass Fail
Inspect radiator core and engine area for residues.
Remove and inspect the air filter/cleaner.
Inspect the void space between the oil and radiator cores.
Battery box
Pass Fail
Lift/remove the battery to inspect for contamination (battery box may be at
side/rear or under seat).
Fuel cells
Pass Fail
Are removable therefore soil and plant material can pack between the tank and
the frame.
Blade
Pass Fail
Ensure that edge of blade top/bottom is not split – this allows soil to be packed
very tightly in the hollow.
Inspect cutter points/wear blades.
Inspect truncation arms.
Inspect the pivot points and adaptors at the rear of the front blade – these allow
the blade to change height and angle. Sometimes soil has compacted and is
difficult to dislodge.
Inspect all hollow sections.
Ripper support frame
Pass Fail
Inspect Frame if hollow if any contaminants have entered this section. The
tynes may need to be removed.
Tynes
Pass Fail
Tynes need careful inspection.
Ripper points
Pass Fail
Inspect any pin holds on the ripper points.
All other areas
Pass Fail
Check if any sections or channels are hollow and determine if there is a possible
entry point for contamination.
Check if plates are covering a compartment or space that may have collected
soil and plant material.
Checklist - Mini tractors
Inspect the following areas:
Tyres and rims:
Pass Fail
Inspect all parts of tyres and rims, including inner side of rim.
Check for gaps in split type rims.
Inspect cuts and gashes in tyres.
Inspect wheel mounted counterweights.
Chassis:
Pass Fail
Inspect inside of chassis rail ledges.
Carefully inspect the chassis for hollow areas and cover plates that may conceal
void spaces.
Inspect void spaces in the area between gearbox and engine (several models
have a large void opening accessible from underneath).
Inspect void spaces in counter-weights, multiples may need to be removed to
facilitate cleaning.
Inspect hollow sections in subframe under motor linking the chassis rails.
Engine:
Pass Fail
Remove grill (usually 2 wing nuts), inspect and remove wire mesh screen from
front of radiator, inspect fan shroud at rear of radiator.
Remove and inspect air filter cover, remove dust dish from air filter cover,
remove and check air filter/cleaner (if unable to be cleaned satisfactorily, these
may require destruction).
Inspect around fuel tank and brackets for soil and plant material buildup.
Inspect all areas in bonnet and in engine bay for hollows.
Other areas:
Pass Fail
Inspect external rear brake assemblies and common shaft for brake and clutch
pedals.
Inspect foot plates and mounting brackets.
Inspect hollow sections in mudguards, joints between mud flaps and guard,
wiring looms under guards.
Inspect tool box under seat or under fuel tank, remove contents if necessary.
Inspect torn seats and exposed foam at rear of seat (soil and plant material can
become lodged in the cushioning).
Inspect rear axels for track width adjustment pin holes. Inspect the drawbar and
mounting.
Inspect the three point linkages and operating levers.
Checklist - Excavators
Inspect all areas, with special attention to:
Cabin:
Pass Fail
Inspect any rubber floor mats and floor surface.
Inspect all door rubbers, internal door panelling and windowsills.
Remove cabin wall lining and clean behind.
Remove and clean under the seat, including the rubber seat shroud.
Remove any non-affixed floor panel if applicable and inspect underneath.
Inspect all air-conditioning vents, including air-conditioning filter – may have to
remove panelling
Inspect cleanliness of cabin roof, both inside and out.
Inspect ladder to cabin, if applicable (may have hollow frame) and under each
footstep.
Remove all light covers and inspect cavity behind.
Inspect any drainage holes in cabin housing flush to verify clean.
Body & Engine Bay:
Pass Fail
Inspect air-filter and pre-cleaner.
Inspect all surfaces of engine block including between tappet covers.
Clean inside fan-belt flywheels (harmonic balancer).
Remove all non-affixed engine covers to allow access and inspect all surfaces.
Check engine covers for hollow support framework - flush to verify clean.
Inspect either side of radiator for vertical hollow support structures. Flush to
verify clean.
Check all wiring harnesses for internal cleanliness.
Counterweight – on some models the counterweights must be removed to allow
inspection.
Batteries - Loosen batteries and inspect under.
Flush radiator and oil cooler from both sides to verify fin/core cleanliness.
Check to ensure that sump and engine block is clean.
Check all lights and cavities behind.
Tracks, Rollers & Frame:
Pass Fail
Track Rock guards – must be removed to allow access to inside track frames.
If rock guards have been removed, check where bolts attach to frame as it may
be a hollow cavity, which requires flushing.
Individual rubber track pads removed (if applicable – small excavators).
Motor cover plates to be removed and inspect inside drive motor.
Rollers – each countersunk bolthole must be individually cleaned.
Track frame ends – are hollow and require flushing to verify.
Remove all non-affixed covers & plates.
Roll tracks – one revolution required to inspect cleanliness of each track pad &
countersunk bolts on rollers and idler wheels.
Inspect behind sprockets (all excavators).
Inspect spring adjuster inside track frame.
Carrier roller above tracks – can have hollow support structure, which requires
checking.
If excavator has telescopic tracks (generally small excavators), ensure these are
extended.
Inspect all internal ledges and hollow cavities inside track frames.
Boom Stick & Bucket:
Pass Fail
Check front and backside of bucket for any cracks, splits or evidence of repair. If
any detected, the inside will need to be verified clean.
Remove all non-affixed wear plates.
Flush spot-welded wear plates on back of bucket.
All cutting teeth to be removed from bucket (Boots) and blade
Boom arm (maybe hollow and necessitate removal of external non-affixed
plates.
All knuckles must be cleaned (remove all contaminated grease).
Checklist - Wheeled loaders
Check all areas, with particular attention to the following:
Driver’s Cabin:
Pass Fail
Inspect any rubber floor mats and floor surface.
Remove and inspect all door rubbers, internal door panelling and all windowsills.
Remove and inspect under the seat, including the rubber seat shroud.
Remove any non-affixed floor panel if applicable and inspect underneath.
Remove rubber pedal covers and inspect.
Remove cabin wall lining and inspect behind.
Inspect all air-conditioning vents, including air-conditioning filter – may have to
remove panelling.
Check cleanliness of cabin roof, both inside and out.
Check for false floor under cabin and remove for cleaning, if applicable.
Clean ladder to cabin (may have hollow frame) and under each footstep.
Remove all light covers and check cavity behind. Clean if required.
Check if the cabin housing can be flushed via drainage holes.
Engine Bay:
Pass Fail
Inspect all surfaces of engine block including between tappet covers.
Remove air-filter and pre-cleaner and inspect.
Inspect inside fan-belt flywheels (harmonic balancer).
Remove belly plates if applicable and inspect.
Remove all non-affixed engine covers to allow access and inspect all surfaces.
Check engine covers for hollow support framework - flush to verify clean.
Remove all engine cover rubbers and inspect.
Chassis rails either side of engine are hollow and maybe flushed via drainage
holes on underside of the rail (Access maybe provided once belly plate bolts
have been removed).
Check battery boxes either side of engine. Loosen batteries and inspect under.
Inspect radiator and oil cooler from both sides to verify fin/core cleanliness.
Check either side of radiator for vertical hollow support structures. Flush to
verify clean.
Check all wiring harnesses for internal cleanliness.
Check under all hydraulic looming for cleanliness.
The fuel cell generally sits below the radiator and engine – inspect all surface of
the fuel cell.
Check support arm behind diff – can be hollow and harbour contamination.
Ensure all rubber engine mounts are clean.
Inspect all surfaces of axels and differential.
Inspect to ensure that sump and engine block are clean.
Check all lights and cavities behind.
Front End and Bucket:
Pass Fail
Remove front housing cover plate to allow better access to hydraulics.
All cutting teeth to be removed from bucket (Boots).
Remove all non-affixed wear plates from the bucket.
Check front and backside of bucket for any cracks, splits or evidence of repair. If
any detected, the inside will need to be verified clean.
Check light mounts on front wheel arches – if applicable, these areas are
generally hollow and require inspection.
Bucket push arms are generally sealed units, however best to check for hollow
areas or drainage points.
Flush spot-welded wear plates on back of bucket.
Tyres & Rims:
Pass Fail
Check each tyre for cracks or splits.
Inside wheel rims may require plates to be removed to access brake drums -
remove and clean thoroughly.
Other areas requiring cleaning:
Pass Fail
Check all wheel arches for hollow support framework – may also have to loosen
from chassis to clean where arch joins frame.
Inspect all surfaces of oil tank – generally near ladder to cabin.
Inspect under all non-slip checker-plate surfaces.
Rear drawbar generally hollow – remove towing pin and inspect hollow drawbar
if applicable.
Checklist - Compactors
Check all areas, with particular attention to the following:
Driver’s Cabin:
Pass Fail
Inspect any rubber floor mats and floor surface.
Inspect all door rubbers, internal door panelling and all windowsills.
Remove and inspect under the seat, including the rubber seat shroud.
Remove any non-affixed floor panel if applicable and inspect underneath.
Remove cabin wall lining and inspect behind.
Inspect all all air-conditioning vents, including air-conditioning filter – may have
to remove panelling to enable cleaning.
Check cleanliness of cabin roof, both inside and out.
Check for false floor under cabin and remove for inspection, if applicable.
Inspect ladder to cabin (may have hollow frame) and under each footstep.
Remove all light covers and check cavity behind.
Inspect any cabin housing drainage.
Engine Bay:
Pass Fail
Inspect all surfaces of engine block including between tappet covers.
Inspect air-filter pre-cleaner.
Inspect inside fan-belt flywheels (harmonic balancer).
Remove belly plates if applicable and inspect.
Remove all non-affixed engine covers to allow access and inspect all surfaces.
Check engine covers for hollow support framework - flush to verify clean.
Remove all engine cover rubbers and inspect.
Chassis rails either side of engine are hollow and maybe flushed via drainage
holes on underside of the rail (Access maybe provided once belly plate bolts
have been removed).
Check battery boxes either side of engine. Loosen batteries and inspect under.
Inspect radiator and oil cooler from both sides to verify fin/core.
Check either side of radiator for vertical hollow support structures. Flush to
verify clean.
Check all wiring harnesses for internal cleanliness.
Check under all hydraulic looming for cleanliness.
The fuel cell generally sits below the radiator and engine – inspect all surface of
the fuel cell.
Wheel Drums, Boots & Rims:
Pass Fail
Check internal of each cleat/boot on each wheel drum – generally these boots
are only spot-welded or hollow with access points.
Inside wheel rims may require plates to be removed to access brake drums -
remove and inspect thoroughly.
Tyres:
Pass Fail
Check each tyre for cracks or splits.
Front End and Bucket/Blade:
Pass Fail
Remove front housing cover plate to allow better access to hydraulics.
Remove cutting teeth from bucket.
Remove all non-affixed wear plates from the bucket.
Check front and backside of bucket for any crack, splits or evidence of repair. If
any detected, the inside will need to be verified.
Inspect light mounts on front wheel arches – if applicable, these areas are
generally hollow.
Bucket push arms are generally sealed units, however best to check for hollow
areas or drainage points.
Other areas requiring inspection:
Pass Fail
Check all wheel arches for hollow support framework – may also have to loosen
from chassis to clean where arch joins frame.
Inspect all surfaces of oil tank – generally near ladder to cabin.
Inspect under all non-slip checker-plate surfaces.
Inspect under all checker-plate (non-slip footings) flush to ensure clean.
Rear drawbar generally hollow – remove towing pin and flush hollow drawbar if
applicable.
Checklist - Dump trucks
Inspect all areas, with particular attention to the following:
Driver’s Cabin:
Pass Fail
Remove any rubber floor mats and clean floor surface.
Remove and inspect all door rubbers, internal door panelling and all windowsills.
Remove and inspect under the seat, including the rubber seat shroud.
Remove any non-affixed floor panel if applicable and inspect underneath.
Remove rubber pedal covers and inspect.
All air-conditioning vents must be internally inspected. Access will be required
for inspection
Inspect cleanliness of cabin roof and walls, both inside and out.
Inspect ladder to cabin (may have hollow frame) and under each footstep.
Inspect all light covers. Access may be required.
Inspect for false floor under cabin and remove, if applicable.
Inspect the vertical cabin housing drainage holes.
Front End & Radiator:
Pass Fail
Remove radiator grill (both outside and inside). Access will be required for
inspection.
Loosen radiator shroud to let loose debris fall through
Inspect either side of radiator for vertical hollow support structures. Flush to
verify clean.
Clean inside all light covers. Access will be required to verify
Inspect front drawbar for drainage holes and flush if present
Inspect vertical channels either side of radiator for drainage holes and flush
Inspect cleanliness of air filter (pressurised air may be required)
Remove any non-affixed panels from front of the cabin – access to air-con
Engine Bay:
Pass Fail
Remove air-filter pre-cleaner cover and clean.
Remove air-filter and clean with air.
Clean inside fan-belt flywheels (harmonic balancer).
Inspect all surfaces of engine block including between tappet covers.
Remove belly plates if applicable and clean.
Remove all non-affixed engine covers to allow access for inspection.
Remove all engine cover rubbers for inspection.
Inspect engine housing for open-ended or spot-welded hollow support
framework - flush to verify cleanliness.
Flush radiator and oil cooler from both sides to verify fin/core cleanliness.
Inspect battery boxes for cleanliness. Loosen batteries and inspect under.
Inspect either side of radiator for vertical hollow support structures. Flush to
verify.
Inspect all wiring harnesses for internal cleanliness.
Inspect under all hydraulic looming for cleanliness.
Ensure all engine mounts are clean.
Ensure that all surfaces of sump and engine block are clean.
Internally clean all light covers. Access will be required for inspection.
Inspect under all inspector-plate (non-slip footings).
The front wishbone between the front wheels can be hollow and must be
flushed via the openings inside the struts.
Rear Chassis:
Pass Fail
Inspect all surfaces of the oil and fuel tanks.
Inspect all wiring harnesses for internal cleanliness.
Inspect under all hydraulic looming for cleanliness.
Inspect all surfaces of the chassis rails.
Inspect all internal ledges and hollow cavities inside track frames.
Carrier rollers above tracks – can have hollow vertical support structure, which
requires Inspection.
Tyres and Rims:
Pass Fail
Ensure that all cracks and splits in tyres are free of contamination.
Inside wheel rims may require non-affixed plates to be removed to allow access
to the brake drums and inner rim
Dual tyres must be removed.
Dump Tray:
Pass Fail
Inspect all surfaces of the tray for any cracks, splits or evidence of repair. If any
are detected these will need to be investigated for internal contamination (if
double skinned)
Inspect all rubber mounts on the underside of the tray
Checklist - Cars, 4WD, trucks and trailers
Ensure that the vehicle is unlocked and you have access to the boot and under the
bonnet.
Interior:
Pass Fail
Inspect the foot wells.
Inspect the pile of carpets and under carpet and floor mats.
Inspect the tool boxes.
Boot:
Pass Fail
Inspect under mats or carpet.
Inspect inside spare tyre area.
Inspect other recesses in the boot/rear of the vehicle.
Inspect recess of boot lid.
Note: Remove any contents if required to facilitate the inspection.
Engine bay:
Pass Fail
Inspect the radiator.
Inspect the grill.
Inspect the top of transmission gearbox.
Inspect the recess under windscreen wipers.
Underside of the vehicle:
Pass Fail
Inspect the wheel arches, wheel trims, flares, step treads, bumpers.
Inspect the mud flaps.
Inspect the tyre rims (particularly the rear side).
Inspect the top of axels and differentials.
Inspect the top of muffler and surrounds.
Inspect the spare tyres on 4WD’s and station wagons are often suspended
underneath.
Note: these are potentially a high risk area as contaminants collect inside the
horizontally -positioned rim.
Cargo
Pass Fail
Inspect boxes and/or cartons present in the vehicle if you cannot ascertain their
contents.
For Utilities and Trucks
Pass Fail
Inspect the floor of the tray.
Inspect channels of tail gates.
Inspect side guards.
Inspect under chassis rails.
Inspect the gaps in the floor welds or boards and bolt holes on tray.
Trailers:
Pass Fail
Inspect wheels.
Inspect guards and trays.
Inspect channels of draw bar.
Inspect under body.
Checklist - Generic
Use this checklist for any machinery or vehicle not covered by other checklists:
Cabins:
Pass Fail
Inspect any rubber floor mats and floor surface.
Inspect all door rubbers, internal door panelling and all windowsills.
Remove and clean under the seat, including the rubber seat shroud.
Remove any non-affixed floor panel if applicable and inspect underneath.
Inspect behind all cabin wall lining/panelling.
Inspect all air-conditioning vents.
Check cleanliness of cabin roof, both inside and out.
Inspect ladder to cabin (may have hollow frame) and under each footstep.
Internally inspect all light covers.
Check for false floor under cabin and remove for inspection, if applicable.
Check if the vertical cabin housing has drainage holes and verify their
cleanliness.
Inspect around roll over protection support structure.
Engine Bays:
Pass Fail
Inspect air-filter and pre-cleaner cover.
Inspect inside fan-belt flywheels (harmonic balancer).
Check all surfaces of engine block including between tappet covers.
Remove belly plates if applicable and inspect.
Remove all non-affixed engine covers to allow access for inspection.
Remove all engine cover rubbers for inspection.
Check engine housing for open-ended or spot-welded hollow support framework
- flush to verify cleanliness.
Chassis rails either side of engine are hollow and may be flushed via drainage
holes on underside of the rail.
Inspect radiator and oil cooler from both sides to verify fin/core cleanliness.
Check battery boxes for cleanliness. Loosen batteries and inspect under.
Check either side of radiator for vertical hollow support structures. Flush to
verify internal cleanliness if present.
Check all wiring harnesses for internal cleanliness.
Check under all hydraulic looming for cleanliness.
Ensure all engine mounts are clean.
Ensure that all surfaces of sump and engine block are clean.
Inspect internally clean all light covers.
Check above the sway bar for cleanliness.
Inspect under all checker-plate (non-slip footings) to ensure clean.
Tracks, Rollers & Track Frames:
Pass Fail
Stone / rock guards (if present) must be removed to allow inspection access to
inside track frames.
Remove all other non-affixed panels to allow inspection.
Once rock guards have been removed, check where bolts attach to frame as it
may be a hollow cavity, which requires flushing.
Remove bearing covers.
Rollers – each countersunk bolthole must be individually inspected.
Remove Track guides (below rollers), if present and inspect.
Roll tracks – one revolution required to check cleanliness of each track pad &
countersunk bolts on rollers and idler wheels
Inspect the track spring adjuster inside track frame.
Inspect all internal ledges and hollow cavities inside track frames.
Carrier rollers above tracks – can have hollow vertical support structure, which
requires inspection.
Ripper Cradle:
Pass Fail
Ripper cradles are hollow – check for drainage hole or cracks.
Remove cutting teeth from ripper blades.
Loosen any wear plates from ripper blades.
Other areas:
Pass Fail
Check battery box – loosen batteries and inspect under.
Check all surfaces of oil tank to ensure clean.
Check all surfaces of fuel cell to ensure clean.
Fuel cells may need to be removed to allow access under for inspection.
Inspect under all checker-plate (non-slip footings) to ensure clean.
Inspect inside all light covers and cavities behind.
Front End and Radiators:
Pass Fail
Remove radiator grill (both outside and inside). Access will be required for
inspection.
Check either side of radiator for vertical hollow support structures. Flush to
verify clean.
Clean inside all light covers. Access will be required to verify.
Check front drawbar for drainage holes and flush if present.
Check vertical channels either side of radiator for drainage holes and flush.
Check cleanliness of air filter.
Remove any non-affixed panels from front of the cabin.
Tyres and Rims:
Pass Fail
Ensure that all cracks and splits in tyres are free of contamination.
Inside wheel rims may require non-affixed plates to be removed to allow access
to the brake drums and inner rim.
Dual tyres must be removed.
Dump Truck Trays:
Pass Fail
Check all surfaces of the tray for any cracks, splits or evidence of repair. If any
are detected these will need to be investigated for internal contamination (if
double skinned).
Check all rubber mounts on the underside of the tray.
Telescopic Booms & Buckets:
Pass Fail
Check front and backside of bucket for any cracks, splits or evidence of repair. If
any detected, the inside will need to be verified clean.
Remove all non-affixed wear plates.
Flush spot-welded wear plates on back of bucket.
All cutting teeth to be removed from bucket (Boots).
Boom arm (maybe hollow and necessitate removal of external non-affixed
plates.
Remove cutting teeth from blade.
All telescopic booms must be fully extended for inspection.
Goosenecks and Circle:
Pass Fail
Remove all non-affixed panels from along the gooseneck and check all
hydraulic hoses.
All cutting teeth on the blade to be loosened and flushed behind
Remove all non-affixed wear plates from the blade.
Check front and backside of blade for any cracks, splits or evidence of repair. If
any detected, the inside will need to be verified clean.
Check light mounts at the front of the gooseneck – if applicable; these areas are
generally hollow.
Inspect all pivot points.
The gooseneck is hollow and may have drainage holes on the underside either
at the front or rear – if present flush to verify internal cleanliness.
Inspect spot-welded wear plates on back of bucket.
OTHER RESOURCES
AQIS Machinery Cleaning Guides and Checklists
The AQIS machinery cleaning guides and checklists have been developed to assist
importers and offshore cleaners to meet Australia's import permit conditions (“clean
as new”) as found in ICON, the import conditions database. These guidelines are
more onerous than required by Queensland legislation.
The AQIS machinery guides and checklists provide a pictorial and written
explanation to the many common areas in machinery that harbour risk material.
http://www.daffa.gov.au/aqis/import/vehicles-machinery/regulations/guides-checklists
Machinery Type
18. Articulated Dump Trucks Cleaning Guide & Checklist
19. Caterpillar Dozers Cleaning Guide & Checklist
20. Compactors Cleaning Guide & Checklist
21. Dump Truck Cleaning Guide & Checklist
22. Excavators Cleaning Guide & Checklist
23. Hitachi DX40 Dozers Cleaning Guide & Checklist
24. Medium Sized Dozers Cleaning Guide & Checklist
25. Mini Excavators Cleaning Guide & Checklist
26. Mini Tractors Cleaning Guide & Checklist
27. Motor Graders Cleaning Guide & Checklist
28. Scrapers Cleaning Guide & Checklist
29. Skid Steer Loaders Cleaning Guide & Checklist
30. Wheel Loaders Cleaning Guide & Checklist
31. Generic Checklist
US Armed Forces Pest Management Board Technical Guide
No 31 March 2008
This technical guide provides information on cleaning techniques and inspection
procedures currently used by the US Department of Defence personnel responsible
for washing and reviewing equipment, supplies and vehicles.
http://www.afpmb.org/pubs/tims/tg31/tg31.pdf
Tasmanian Washdown Guidelines for Weed and Disease
Control
These guidelines establish the standard for washing down machinery, vehicles and
other equipment to minimise the risk of spreading weed seeds, some insects and
plant pathogens in Tasmania.
http://www.dpiw.tas.gov.au/inter.nsf/Attachments/LJEM-5ZM43C?open
