DoDI 4165.14, "Real Property Inventory and Reporting," September 8, 2023

DOD INSTRUCTION 4165.14

EAL PROPERTY INVENTORY AND REPORTING

Originating Component: Office of the Under Secretary of Defense for Acquisition and Sustainment

Effective: September 8, 2023

Releasability: Cleared for public release. Available on the Directives Division Website

at https://www.esd.whs.mil/DD/.

Reissues and Cancels: DoD Instruction 4165.14, “Real Property Inventory (RPI) and

Forecasting,” January 17, 2014, as amended

Approved by: William A. LaPlante, Under Secretary of Defense for Acquisition and

Sustainment

Purpose: In accordance with the authority in DoD Directive (DoDD) 5135.02 and pursuant to

Executive Order 13327, this issuance establishes policy, assigns responsibilities, and prescribes

procedures for reporting real property within the DoD, in accordance with Section 2721 of Title 10,

United States Code and Section 524 of Title 40, United States Code to include:

• DoD Component’s real property inventory (RPI) data requirements and accountability of real

property assets (RPAs).

• Submission of appropriate current data from DoD Component accountable property system of record

(APSRs) to the Data Analytics and Integration Support (DAIS) Platform.

• Receipt, maintenance, and reporting of data submitted from DoD Component APSRs into DAIS,

performing data maintenance, issuing real property unique identifier codes (RPUIDs) and real property

site unique identifier codes (RPSUIDs) from DAIS, providing user access to the aggregated data, and

generating reports to include the annual 30 September real property end of year data capture.

DoDI 4165.14, September 8, 2023

TABLE OF CONTENTS 2

TABLE OF CONTENTS

SECTION 1: GENERAL ISSUANCE INFORMATION .............................................................................. 3

1.1. Applicability. .................................................................................................................... 3

1.2. Policy. ............................................................................................................................... 3

SECTION 2: RESPONSIBILITIES ......................................................................................................... 4

2.1. Under Secretary of Defense for Acquisition and Sustainment (USD(A&S)). .................. 4

2.2. ASD(EI&E)....................................................................................................................... 4

2.3. DoD Component Heads. ................................................................................................... 5

2.4. Secretaries of the MILDEPS and Director, WHS. ............................................................ 6

SECTION 3: PROCEDURES ................................................................................................................ 8

3.1. RPAO Appointment and Responsibilities. ....................................................................... 8

3.2. Unique Identification. ....................................................................................................... 9

3.3. Data Requirements and APSR. ......................................................................................... 9

3.4. Reporting Requirements. ................................................................................................ 10

3.5. APSR Review and Reconciliation with DoD Components. ........................................... 11

3.6. Physical Inspection and APSR Data Review. ................................................................. 11

3.7. Maintenance of Real Property Records. ......................................................................... 13

GLOSSARY ..................................................................................................................................... 14

G.1. Acronyms. ...................................................................................................................... 14

G.2. Definitions. ..................................................................................................................... 15

REFERENCES .................................................................................................................................. 20

DoDI 4165.14, September 8, 2023

SECTION 1: GENERAL ISSUANCE INFORMATION 3

SECTION 1: GENERAL ISSUANCE INFORMATION

1.1. APPLICABILITY.

a. This issuance applies to OSD, the Military Departments (MILDEPs), the Office of the

Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office

of Inspector General of the Department of Defense, the Defense Agencies, the DoD Field

Activities, and all other organizational entities within the DoD (referred to collectively in this

issuance as the “DoD Components”).

b. This issuance applies to all real property in which the DoD, on behalf of the United States,

acquires, holds, or retains a real estate interest under law or international agreement.

c. This issuance does not apply to:

(1) Reporting and forecasting for classified RPAs.

(2) Civil works projects.

(3) Real property installed equipment (RPIE) or installed building equipment.

1.2. POLICY.

In accordance with DoDD 4165.06:

a. DoD real property management will promote the most efficient and economic use of DoD

RPAs and ensure management accountability for implementing Federal real property reforms.

b. The MILDEPs and Washington Headquarters Services (WHS) must maintain and report

accurate information about the acquisition, management, and disposition of RPAs in which they

hold a legal interest on behalf of the United States.

DoDI 4165.14, September 8, 2023

SECTION 2: RESPONSIBILITIES 4

SECTION 2: RESPONSIBILITIES

2.1. UNDER SECRETARY OF DEFENSE FOR ACQUISITION AND SUSTAINMENT

(USD(A&S)).

The USD(A&S) establishes:

a. Overall responsibility and oversight of DoD real property.

b. Overarching guidance and procedures for the acquisition, management, and disposal of

DoD real property.

c. Policy and develops guidance regarding the following:

(1) Maintenance of a complete and accurate RPI.

(2) Submission of all MILDEPs and WHS RPI data to the Assistant Secretary of Defense

for Energy, Installations and Environment (ASD(EI&E)).

2.2. ASD(EI&E).

Under the authority, direction, and control of the USD(A&S), the ASD(EI&E):

a. Develops policy and guidance for the:

(1) Creation and maintenance of a complete and accurate RPI.

(2) MILDEPs and WHS to submit RPI data to ASD(EI&E).

(3) Forecasting of additions, transfers, or deletions to RPI over the Future Years Defense

Program (FYDP).

b. Serves as the focal point for all matters related to the inventory of RPAs in

which the DoD has a legal interest.

c. Develops policy for the handling of real property information in accordance

with Volume 2 of DoD Manual 5200.01 and DoD Manual 5205.02.

d. Identifies and establishes requirements for the Real Property Information Model (RPIM),

which includes current and forecasting data elements used for inventory data collection, data

maintenance, and reconciliation.

e. Maintains and provides access to the DoD Enterprise RPI (maintained in DAIS) and

forecasting data for the MILDEPs and all other DoD Components, including definitions,

business rules, and all associated metadata, in accordance with the RPIM data standard. For the

annual 30 September data snapshot from DAIS:

DoDI 4165.14, September 8, 2023

SECTION 2: RESPONSIBILITIES 5

(1) Issues guidance for the specific procedures, data table structures, and formats that the

MILDEPs and WHS must use to ensure data in DAIS represents the current DoD Enterprise RPI

data.

(2) Provides instructions to MILDEPs for the annual submissions of DoD Enterprise RPI

forecasting data.

f. Maintains the DoD Enterprise RPI used for planning, programming, analysis,

benchmarking, DoD Enterprise decision making, responding to internal DoD queries as well as

other government entities (e.g., Office of Management and Budget (OMB), Congress), and for

other lawful government purposes in accordance with DoD Instruction (DoDI) 5200.48.

g. Provides and maintains DAIS capability to the MILDEPs that:

(1) Assigns RPSUIDs and RPUIDs.

(2) Receives RPI data, as the ASD(EI&E) determines, from the MILDEPs and WHS

APSRs via automated interfaces to the DAIS platform.

(3) Provides a near real-time DoD official repository for real property data, queries, and

requests for current RPA information from which the annual 30 September official DoD RPI

reportable data set will be extracted. The annual 30 September RPI snapshot will be used to

produce the following reports:

(a) Base Structure Report.

(b) Federal Real Property Profile.

(d) Planning and programming reports.

(e) Annual real property data analyses and reports used by other OSD organizations.

(f) Responses to queries from internal DoD organizations, government entities (e.g.,

OMB, Congress), and other external organizations.

2.3. DOD COMPONENT HEADS.

The DoD Component heads:

a. Confirm that all RPAs that are occupied, operated, or maintained by their organization are

contained within the appropriate APSR used by the host MILDEP or WHS and, if necessary,

reconcile the APSRs in accordance with DoDI 4165.70.

b. Adhere to policy regarding the handling of real property information in accordance with

Volume 2 of DoD Manual 5200.01 and DoD Manual 5205.02.

DoDI 4165.14, September 8, 2023

SECTION 2: RESPONSIBILITIES 6

c. Provide appropriate financial data to host installation to assist MILDEP or WHS RPA

reporting, and provide forecasted data for RPAs for each year of the FYDP to the appropriate

MILDEP or WHS in accordance with ASD(EI&E) guidance.

2.4. SECRETARIES OF THE MILDEPS AND DIRECTOR, WHS.

In addition to the responsibilities in Paragraph 2.3., the Secretaries of the MILDEPs and the

Director, WHS:

a. Comply with financial guidance, specifically for reporting RPAs as the host installation or

owner of real property in accordance with Chapters 24 and 26 of Volume 4 of DoD 7000.14-R.

b. Establish the appropriate policies, programs, and procedures to implement this issuance

and any supporting guidance issued by the USD(A&S) and ASD(EI&E).

c. Ensure:

(1) Supporting business systems comply with the Business Enterprise Architecture and

the RPIM.

(2) Applicable requirements, documents, and systems are appropriately budgeted to meet

the implementation and sustainment of these and any other future requirements.

d. Maintain, on behalf of the DoD, an accurate, complete and auditable RPI in accordance

with DoDD 4165.06, DoDIs 4165.70, 4165.71, 4165.72, and 4715.16, and this issuance. A

complete RPI consists of all sites, including all lands and facilities, for which the MILDEP or

WHS has real property accountability, regardless of the organization using the land or funding

the facility.

(1) Chapters 24 and 26 of Volume 4 of DoD 7000.14-R provide additional guidance on

real property specific accounting policy.

(2) Overseas enduring locations should be shown on the DoD Enduring Location Master

list.

e. Report their departmental forecasted RPI, by September 30 of each year, in accordance

with the reporting information and schedule prescribed by ASD(EI&E) RPI guidance and the

data format prescribed in RPIM, the latter of which is accessible online with a DoD-issued

common access card at https://extranet.acq.osd.mil/ie/.

f. Collect and maintain a geospatial feature for each RPA, structured according to the

Installation Geospatial Information and Services (IGI&S) standards defined in DoDI 8130.01

and stored in the IGI&S authoritative data source. Ensure this geospatial feature data includes

the appropriate RPSUID and RPUID attributes to facilitate interoperability with RPI data and

financial management systems.

DoDI 4165.14, September 8, 2023

SECTION 2: RESPONSIBILITIES 7

g. Maintain accuracy of DAIS via electronic interfaces with near real time data updates to

accurately reflect the current RPI values in the MILDEPs’ and WHS’ APSRs.

h. Direct that each installation has a real property accountable officer (RPAO) appointed in

writing.

i. Ensure all use by the MILDEPs of State-owned National Guard real property is

documented by a legal instrument and recorded in the RPI.

j. Ensure any DoD Component that occupies, operates, or maintains any RPA reconciles, at

least annually, the Component RPI data with the appropriate supporting MILDEP or WHS

installation RPAO. Ensure that all assets occupied by other DoD Components are reported only

by the host installation, i.e., either the MILDEP or WHS.

DoDI 4165.14, September 8, 2023

SECTION 3: PROCEDURES 8

SECTION 3: PROCEDURES

3.1. RPAO APPOINTMENT AND RESPONSIBILITIES.

a. An RPAO:

(1) Is responsible for the maintenance of formal property records and related financial

information, in connection with U.S. Government real property, in the appropriate APSR to

comply with data requirements specified in Paragraph 3.3.

(2) Must be a Federal employee of the U.S. Government (not a contractor).

(3) May be appointed for one or more installations.

(4) May be appointed at a subordinate site if the subordinate site maintains its own

records.

b. MILDEP and WHS RPAO responsibilities include, but are not limited to:

(1) Ensuring an organization’s formal property records, systems, and relevant financial

information in connection with government real property, irrespective of the organization using

or funding the property, are established and maintained in accordance with MILDEP or WHS

and DoD policy.

(2) Accepting real property into the appropriate APSR to ensure all acquisitions are

accurately recorded in the RPI with sufficient supporting documentation. Supporting

documentation, including hard or electronic copies of original documents, may include, but is not

limited to, real estate instruments such as deeds, lease agreements, easements, covenants; other

legal instruments; and acceptance documents, e.g., a DD Form 1354, “Transfer and Acceptance

of DoD Real Property,” which is accessible on the DoD Issuances site at

https://www.esd.whs.mil/Directives/forms/dd1000_1499/.

(3) Verifying that information recorded is accurate, complete, and retained in accordance

with applicable laws and regulations and the DoD Components’ records management manual

pursuant to DoDI 5015.02.

(4) Ensuring:

(a) Supporting documentation is maintained to substantiate DoD real property

interests.

(b) All disposals are accurately recorded in the APSR.

(5) Implementing and adhering to internal controls for operations, reporting, and

compliance.

DoDI 4165.14, September 8, 2023

SECTION 3: PROCEDURES 9

(6) Providing information and analysis to cognizant installation personnel for the

purpose of reconciliation (annual or otherwise) of real property usage agreements between the

host and tenant activities. These activities include non-government entities, State and local

government entities, Federal entities, all DoD Components, and any other applicable entities that

occupy, operate, or maintain real property in which DoD maintains a legal interest.

3.2. UNIQUE IDENTIFICATION.

a. All real property sites are assigned a RPSUID from DAIS in accordance with

DoDI 4165.71.

b. All unclassified RPAs in which the DoD, on behalf of the United States, initiates action to

acquire a legal interest, or has acquired a legal interest, are assigned an RPUID from DAIS in

accordance with DoDIs 4165.70 and 4165.71. When an asset is acquired through military

construction, the RPUID is requested by the construction agent from the host installation RPAO,

as official authorization to begin work on a real property construction project.

c. Other DoD systems that wish to include any real property attribute must link the

appropriate real property primary data keys (RPUID and RPSUID) to the attribute(s).

d. Real property systems must maintain their RPSUIDs and RPUIDs with related IGI&S

systems, in accordance with DoDI 8130.01.

3.3. DATA REQUIREMENTS AND APSR.

a. The list of DoD Enterprise data elements and metadata for RPI and forecasting is

maintained in the RPIM.

b. Upon release of a new version of the RPIM, all MILDEPs and WHS must, by a date

established or mandated by either the ASD(EI&E), Federal Real Property Council, OMB, or a

new statutory requirement:

(1) Implement all changes to existing data elements in all information

technology systems.

(2) Provide an implementation plan to the ASD(EI&E) for all new data

elements.

c. The MILDEP or WHS APSR contains the official records that form the basis for

accountability for DoD real property. Accountable property records will be established in an

APSR for all RPAs in which DoD has a legal interest, to include real property provided to a

contractor as government furnished property. The APSR enables electronic business transactions

to facilitate management of accountable property as directed. This includes sending and

receiving electronic information between appropriate systems both internally and externally to

include:

DoDI 4165.14, September 8, 2023

SECTION 3: PROCEDURES 10

(1) Producing updates to DAIS regarding changes in asset information.

(2) Receiving data to populate new accountable property records from DD Form 1354

and other authoritative information.

d. The relationship between the APSRs and DAIS allows for timely, accurate, and complete

real property records for all real property in accordance with DoDI 5200.48, until the DoD has

relinquished all legal interest in the RPAs. After relinquishment of the DoD’s legal interest, all

RPI records for these assets and sites are archived in accordance with Section 090201 of Chapter

9 of Volume 1 of DoD 7000.14-R, DoD Component records management manuals, and

DoDI 5015.02.

e. At any point in time, an accountable property record will only be reported from a single

APSR and only by the host installation, i.e., a MILDEP or WHS. Host-tenant agreements will

document responsibilities when assets under the jurisdiction of a MILDEP or WHS are provided

for use to other entities.

3.4. REPORTING REQUIREMENTS.

a. The MILDEPs and WHS must ensure their RPI is up-to-date for end of year data capture

in DAIS and submit their FYDP real property forecasting information to the ASD(EI&E) in

accordance with ASD(EI&E) guidance.

b. The annual Federal Real Property Profile inventory reporting, except for civil works, will

be gathered and reported from DAIS. The Department of the Army will report civil works land

and facilities under the management and control of the United States Army Corps of Engineers

directly to General Services Administration for the Federal Real Property Profile requirement.

c. The ASD(EI&E) issues guidance for the specific procedures, data table structures, and

formats that MILDEPS and WHS must use for all transmissions of the DoD Enterprise RPI data

and submission of DoD Enterprise RPI forecasting data. This guidance identifies:

(1) The DoD Enterprise RPI, the forecasting data elements, and the current RPIM

documentation with which the reported data must be compliant.

(2) The DoD Enterprise facility analysis category (FAC) codes, category codes

(CATCODE), and the Real Property Categorization System (RPCS) effective date and version,

with which the reported data must be compliant.

(3) End of year guidance for RPI reporting issued in accordance with Executive

Order 13327 to provide on an annual basis (by 30 September) information that lists and describes

RPAs under the jurisdiction, custody, or control of the agency, except for classified information.

d. The MILDEPs and WHS report MILDEP CATCODE, ASD(EI&E) FAC code and RPIM

asset allocation user organization code for each RPA, in accordance with current RPIM

guidance.

DoDI 4165.14, September 8, 2023

SECTION 3: PROCEDURES 11

(1) The MILDEPs and WHS report each asset allocation use with the appropriate asset

allocation MILDEP CATCODE and asset allocation user organization codes.

(2) The sum of the asset allocation size quantities for each asset allocation use must

equal 100 percent of the total facility gross size for every DoD RPA or the total DoD usage for

non-DoD RPAs.

e. The ASD(EI&E) uses the DoD Enterprise RPI:

(1) To respond to queries from internal DoD entities, other Federal government entities,

(e.g., OMB and Congress), and other external organizations, and for other purposes.

(2) As input for other systems, e.g., the Sustainment Management System, which

includes the DoD facilities sustainment models, and to prepare the Federal Real Property Profile

that is submitted to the General Services Administration.

f. DoD Enterprise RPI and forecasting data submissions use U.S. units, as described in the

unit of measure (UM) definitions in Unified Facilities Criteria 3-701-01. If metric units are

required for other reports, those reports use the conversion factors in RPCS to convert UM from

U.S. units to metric.

g. Areas that require special reporting emphasis are addressed in the ASD(EI&E) RPI

guidance as events and requirements dictate.

3.5. APSR REVIEW AND RECONCILIATION WITH DOD COMPONENTS.

a. MILDEP and WHS annually review the data in their APSR where the MILDEP/WHS

occupies, operates, or maintains the facilities or land and has real property accountability. The

review includes, but is not limited to, all data elements in Paragraphs 3.6.c.(1)-(3), but these data

elements will ensure, at a minimum, accuracy of the asset location and condition.

b. The MILDEPs and WHS will reconcile, at least annually, their RPI records with all other

DoD Components that occupy, operate, or maintain facilities or land for which the MILDEPs or

WHS have real property accountability. This reconciliation will ensure that both parties

maintain accurate records of the asset’s use, location, and basic characteristics. Final review will

ensure all assets are accurately reported in the host installation APSR.

3.6. PHYSICAL INSPECTION AND APSR DATA REVIEW.

a. In addition to the annual data review, an inspection of each RPA record, including a

physical inspection of each RPA, is required every 5 years; however, RPAs designated with

historic status must be reviewed and physically inspected every 3 years and reported in

accordance with DoDI 4715.16. Assets identified with RPA Historic Status Code - “Eligible for

the purposes of a Program Alternative – ELPA” are not required to be inspected every 3 years,

and may be inspected on the regular every 5-year schedule.

DoDI 4165.14, September 8, 2023

SECTION 3: PROCEDURES 12

b. Written inventory plans, which detail how and when all property will be inventoried, must

integrate asset counts, identify any discrepancies found during the process, reconcile

discrepancies, provide supporting documentation, and update asset records.

c. At a minimum, the data specified in Paragraphs 3.6.c.(1)-(3) must be verified as accurate

in the RPI and supported by proper documentation. Proper documentation includes results of the

physical inspection. The minimum asset information validated during physical inventory must

include:

(1) What do I have?

(a) Installation Code.

(b) RPSUID.

(d) Facility Number.

(e) RPA Command Claimant Code.

(f) RPA Type Code.

(g) RPA Interest Type Code.

(h) RPA Total UM Quantity.

(i) RPA Total UM Code.

(j) RPA Operational Status Code.

(k) RPA Placed In Service Date.

(l) RPA Predominant Current Use CATCODE Code.

(m) RPA Historic Status Code.

(n) RPA Historic Status Date.

(2) Where is it located?

(a) RPSUID.

(b) Address Street Direction Code.

(d) Address Street Number.

DoDI 4165.14, September 8, 2023

SECTION 3: PROCEDURES 13

(e) Address Street Type Code.

(f) Country Code.

(g) County Code.

(h) City Code.

(i) Location Directions Text.

(j) State or Country Primary Subdivision Code.

(k) Postal Code.

(l) Geospatial Feature Information.

(3) What condition is it in?

(a) RPUID.

(b) Facility Condition Index.

(d) Asset Review Date (For Physical Inspection).

(e) Asset Review Type Code (For Physical Inspection).

3.7. MAINTENANCE OF REAL PROPERTY RECORDS.

RPAOs must ensure the accuracy and completeness of the real property records for all real

property in accordance with DoDI 4165.70 until the DoD has relinquished all legal interest in the

RPAs. During this time, records and supporting documentation are maintained in accordance

with the MILDEP and DoD Component records management manuals. After relinquishment of

the DoD’s legal interest, all RPI records for these assets and sites are archived in accordance

with Paragraph 3.3.d.

DoDI 4165.14, September 8, 2023

GLOSSARY 14

GLOSSARY

G.1. ACRONYMS.

CRONYM

EANING

APSR

accountable property system of record

ASD(EI&E)

Assistant Secretary of Defense for Energy, Installations and

Environment

CATCODE

category code

DAIS

data analytics and integration support

DoDD

DoD directive

DoDI

DoD instruction

FAC

facility analysis category

FYDP

Future Years Defense Program

IGI&S

installation geospatial information and services

MILDEP

Military Department

OMB

Office of Management and Budget

RPA

real property asset

RPAO

real property accountable officer

RPCS

Real Property Categorization System

RPI

real property inventory

RPIE

real property installed equipment

RPIM

Real Property Information Model

RPSUID

real property site unique identifier

RPUID

real property unique identifier

unit of measure

USD(A&S)

Under Secretary of Defense for Acquisition and Sustainment

WHS

Washington Headquarters Services

DoDI 4165.14, September 8, 2023

GLOSSARY 15

G.2. DEFINITIONS.

Unless otherwise noted, these terms and their definitions are for the purpose of this issuance.

ERM

EFINITION

APSR

The business system or application used to account for and maintain

accountability of DoD government property. Each MILDEP and

WHS uses their own business system or application for this purpose.

building

A roofed and floored facility enclosed by exterior walls and

consisting of one or more levels that is suitable for single or multiple

functions and that protects human beings and their properties from

direct harsh effects of weather such as rain, wind, sun, etc.

CATCODE

The most detailed level of classification for real property. Denotes a

specific real property type and function in accordance with the

current version of the RPCS and each MILDEP’s specific

documentation.

civil works

Tasks undertaken by the Directorate of Civil Works, U.S. Army

Corps of Engineers that include emergency response and water

resource development activities including flood risk management,

navigation, recreation, infrastructure, and environmental stewardship.

DAIS

Data warehouse for real property data provided by the DoD

Component APSRs.

disposal

Any authorized method (e.g., demolition, non-DoD transfer) of

permanently divesting the DoD of accountability for, and control of,

an RPA in which the United States holds a legal interest.

Enterprise

Defined in DoDD 8115.01.

FAC

A grouping of RPAs that have a common UM and equivalent cost

based on the UM. Included in this equivalent cost are costs

associated with real property construction, maintenance, sustainment,

and repair. Within the DoD, a FAC is represented by a four- digit

numerical code, as found in DoDI 4165.03 and the current version of

the RPCS.

facility

A building, structure, or linear structure that is constructed on or in

the land that includes in the basic record for the facility such things as

landscaping, HVAC equipment, utility connections, stairs, ramps,

passageways, and other RPIE that facilitates the use of and is

inclusive/intrinsic to the facility itself.

DoDI 4165.14, September 8, 2023

GLOSSARY 16

ERM

EFINITION

forecast

A prediction of future RPAs, including acquisitions, transfers, and

disposals, to support the DoD mission.

Facilities

Sustainment Model

A model used to determine aggregate funding levels for sustainment.

Projects annual facility sustainment costs for the DoD facilities

inventory.

FYDP

Program and financial plan for the DoD, as approved by the

Secretary of Defense.

geospatial feature

A digital representation of the location and spatial extent of an RPA

structured according to IGI&S standards and intended for direct use

in a geographic information system. Real property geospatial

features have a point, line, or polygon geometry. The representation

must include a coordinate reference system, as defined in the

International Organization for Standardization 19111:2019.

historic status

The status of a facility with respect to the National Register of

Historic Places or listed on the World Heritage List or the host nation

equivalent of the U.S. National Register of Historic Places.

host installation

The Military Service or WHS holding real property accountability for

a defined location.

installation

A base, camp, post, station, yard, center, homeport facility for any

ship, or other activity under the jurisdiction of the DoD, including

any leased facility, which is located within any of the States, the

District of Columbia, the Commonwealth of Puerto Rico, American

Samoa, the Virgin Islands, the Commonwealth of the Northern

Mariana Islands, or Guam. This term does not include any facility

used primarily for civil works, rivers and harbors projects, or flood

control projects. In the case of an activity in a foreign country, an

installation is any property under the operational control of the

Secretary of a MILDEP or the Secretary of Defense, without regard

to the duration of operational control. For real property

accountability, an installation must consist of one or more real

property sites.

interest

The type and extent of legally enforceable right to possess or use

property, including an easement to pass over an adjacent parcel,

mineral rights, outright title, or a possibility of acquiring title should

a specified event occur. DoD real property interest types are defined

in the RPIM.

DoDI 4165.14, September 8, 2023

GLOSSARY 17

ERM

EFINITION

internal control

An integral component of an organization’s management that

provides reasonable assurance that the following objectives are being

achieved:

Effectiveness and efficiency of operations.

Reliability of financial reporting.

Compliance with applicable laws and regulations.

Synonymous with management control, helps government program

managers achieve desired results through effective stewardship of

public resource.

International

Organization for

Standardization

An independent, non-governmental international organization with a

membership of 167 national standards bodies that brings together

experts to share knowledge and develop voluntary, consensus-based,

market relevant international standards that support innovation and

provide solutions to global challenges.

land

A portion of the Earth’s surface distinguishable by boundaries. Land

must be accountable by parcel.

land parcel

An RPA identified as a specific area of land having a unique

acquisition document and a legal description of its boundaries and

whose perimeter is delineated by a cadastral survey, as recorded in

the land records of the government entity having appropriate

jurisdiction.

linear structure

A facility whose function requires that it traverse land (e.g., runway,

road, rail line, pipeline, fence, pavement, electrical distribution line)

or is otherwise managed or reported by a linear UM at the

CATCODE level.

predominant current

use

The primary use of an RPA based on the largest quantity of usage for

an activity or function as described by the appropriate FAC or

CATCODE.

real property

Land and improvements to land (e.g., buildings, structures, and linear

structures (see facility)).

DoDI 4165.14, September 8, 2023

GLOSSARY 18

ERM

EFINITION

RPAO

An individual (government employee) who, based on their training,

knowledge, and experience in real property management,

accountability, and control procedures, is appointed by proper

authority to be responsible for the establishment of records and

maintenance of physical accountability for the real property charged

to the accountable area or installation.

RPCS

A hierarchical scheme of real property types and functions that serves

as the framework for identifying, categorizing, and analyzing the

DoD’s inventory of land and facilities around the world. An updated

table of FAC and CATCODES is published at least annually in

accordance with DoDI 4165.03.

RPI

A detailed record (listing, system) of real property lands, buildings,

structures, and linear structures to which DoD holds a legal interest

on behalf of the United States.

RPIE

An item of equipment that is affixed and built into a facility as an

integral part of that facility. To qualify as RPIE, the equipment must

be necessary to make the facility complete, and if removed, would

destroy, or severely reduce the designed usefulness and operation of

the facility. RPIE costs are included as a funded initial construction

or renovation cost. RPIE may be accounted for as a real property

equipment asset record, but not as a separate facility record in the

RPI. RPIE includes such items as control systems, heating, cooling,

electrical, and emergency lighting.

RPIM

The DoD information model that details enterprise data elements and

associated information such as definitions, business rules, pick lists,

and metadata to provide a standard set of data across DoD for RPAs.

RPSUID

A unique non-intelligent code used to permanently identify real

property sites. A real property site is a specific geographic location

that has individual land parcels or facilities assigned to it.

RPUID

A unique non-intelligent code used to permanently identify an RPA.

DoDI 4165.14, September 8, 2023

GLOSSARY 19

ERM

EFINITION

site

Physical (geographic) location that contains RPAs in which a

MILDEP or WHS, on behalf of the United States, has a legal interest

and maintains physical, legal, and financial accountability. Each site

is assigned to a single installation. A site may exist in one of three

forms:

Land only, where there are no facilities present and where the land

consists of either a single land parcel or two or more contiguous land

parcels.

Facility or facilities only, where the underlying land is neither owned

nor controlled by the government. A stand-alone facility can be a

site.

Land, and all the facilities thereon, where the land consists of either a

single land parcel or two or more contiguous land parcels.

structure

A facility, other than a building or linear structure, that is constructed

on or in the land.

DoDI 4165.14, September 8, 2023

REFERENCES 20

REFERENCES

DoD 7000.14-R, “Department of Defense Financial Management Regulations (FMRs),”

current edition

DoD Directive 4165.06, “Real Property,” July 19, 2022

DoD Directive 5135.02, “Under Secretary of Defense for Acquisition and Sustainment

(USD(A&S)),” July 15, 2020

DoD Directive 8115.01, “Information Technology Portfolio Management,” October 10, 2005

DoD Instruction 4165.03, “DoD Real Property Categorization,” January 5, 2023

DoD Instruction 4165.70, “Real Property Management,” April 6, 2005, as amended

DoD Instruction 4165.71, “Real Property Acquisition,” January 6, 2005, as amended

DoD Instruction 4165.72, “Real Property Disposal,” December 21, 2007, as amended

DoD Instruction 4715.16, “Cultural Resources Management,” September 18, 2008, as amended

DoD Instruction 5015.02, “DoD Records Management Program,” February 24, 2015,

as amended

DoD Instruction 5200.48, “Controlled Unclassified Information (CUI),” March 6, 2020

DoD Instruction 8130.01, “Installation Geospatial Information and Services (IGI&S),”

April 9, 2015, as amended

DoD Manual 5200.01, Volume 2, “DoD Information Security Program: Marking of

Information,” February 24, 2012, as amended

DoD Manual 5205.02, “DoD Operations Security (OPSEC) Program Manual,”

November 3, 2008, as amended

DoD Enduring Location Master list, current edition

Executive Order 13327, “Federal Real Property Asset Management,” February 4, 2004

Federal Real Property Council, “Annual Guidance for Real Property Inventory Reporting,”

current edition

International Organization for Standardization 19111:2019, “Geographic Information –

Referencing By Coordinates,” January, 2019

Office of the Deputy Under Secretary of Defense for Installations and Environment Business

Enterprise Integration, “Real Property Information Model”

Unified Facilities Criteria 3-701-01, “DoD Facilities Pricing Guide,” March 2011, as amended

United States Code, Title 10, Section 2721

United States Code, Title 40, Section 524

This is a classified document. Refer to the SIPR DoD website.

Information is accessible at https://extranet.acq.osd.mil/ie/.