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Department of Defense

INSTRUCTION

NUMBER 8320.04

September 3, 2015

References: See Enclosure 1

1. PURPOSE. In accordance with the authority in DoD Directive 5134.01 (Reference (a)), this

instruction:

a. Reissues DoD Instruction (DoDI) 8320.04 (Reference (b)) to establish policy and assign

responsibilities for the process of uniquely identifying tangible personal property and their

associated selected attributes. The unique item identifier (UII) will be used globally as the

common data key in financial, property accountability, acquisition, and logistics (including

acquisition value for uniquely identified items of tangible personal property through use of

transaction-derived data in a net-centric environment.

(2) Prescribes standards for constructing the UII and marking both the item and its

packaging.

(3) Promotes correlation of data, and information sharing on items with UIIs between

users in a net-centric environment throughout the DoD Components.

(4) Assigns responsibilities and establishes procedures for operation and maintenance of

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Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (d)), referred to

throughout this instruction as DFARS.

(2) The master data source for reporting government furnished property (GFP) in

custody of contractors in accordance with DoDI 4161.02 (Reference (e)).

d. Incorporates and cancels Under Secretary of Defense for Acquisition, Technology, and

Logistics Memorandum (Reference (f)).

Defense (referred to collectively in this instruction as the “DoD Components”).

3. POLICY. It is DoD policy:

a. To employ IUID for all items that require unique item level traceability at any time in

their lifecycle.

b. To use the UII:

(3) As the mandatory data element to identify unique items in financial, property

accountability, acquisition, and logistics (including supply, maintenance, and distribution)

automated information systems, and business processes.

(4) To support counterfeit material risk reduction.

c. For the UII to remain unchanged throughout the item’s life to include modification or

upgrade.

d. To enable the use of the UII with automatic identification technology and electronic data

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within the applicable Military Services or Defense Agencies and will be available for review, on

request, by those authorized by this instruction.

4. RESPONSIBILITIES. See Enclosure 2.

5. PROCEDURES. See Enclosure 3.

7. RELEASABILITY. Cleared for public release. This instruction is available on the

Directives Division Website at https://www.esd.whs.mil/DD/.

8. SUMMARY OF CHANGE 3. This change is administrative and updates references and

organizational symbols to reflect the reorganization of the Office of the Under Secretary of

Defense for Acquisition, Technology, and Logistics, pursuant to the July 13, 2018 Deputy

Secretary of Defense Memorandum.

Alan F. Estevez

Acting Under Secretary of Defense for

Acquisition, Technology, and Logistics

Enclosures

Change 3, 08/27/2019 4 CONTENTS

ENCLOSURE 1: REFERENCES ...................................................................................................5

ENCLOSURE 2: RESPONSIBILITIES .........................................................................................7

ENCLOSURE 3: PROCEDURES ................................................................................................11

DETERMINING ITEMS THAT REQUIRE UNIQUE ITEM LEVEL TRACEABILITY ....11

PART I: ABBREVIATIONS AND ACRONYMS ................................................................18

PART II: DEFINITIONS ........................................................................................................18

FIGURE

1. Unique Item Level Traceability Requirement Determination …………………………... 12

UII Operational Requirements................................................................................................ 13

Change 3, 08/27/2019 5 ENCLOSURE 1

REFERENCES

(a) DoD Directive 5134.01, “Under Secretary of Defense for Acquisition, Technology, and

Logistics (USD(AT&L)),” December 9, 2005, as amended

(b) DoD Instruction 8320.04, “Item Unique Identification (IUID) Standards for Tangible

Property,” April 27, 2012, as amended

(f) Under Secretary of Defense for Acquisition, Technology, and Logistics Memorandum,

“Item Unique Identification (IUID) of Tangible Personal Property – Policy Refinement for

Secondary Items in Use or in Inventory,” December 30, 2010 (hereby cancelled)

(g) DoD Manual 8910.01, Volume 1, “DoD Information Collections Manual: Procedures For

DoD Internal Information Collections,” June 30, 2014, as amended

(h) DoD Instruction 4140.01, “DoD Supply Chain Materiel Management Policy,”

March 6, 2019

(i) DoD Instruction 4151.19, “Serialized Item Management (SIM) for Life-Cycle Management

of Materiel,” January 9, 2014, as amended

(n) Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer, “DoD

Financial Improvement and Audit Readiness Guidance,” November 2013

(o) Section 802 of Public Law 108-136, “National Defense Authorization Act for Fiscal Year

2004,” November 24, 2003

(p) Section 130 of Public Law 109-364, “John Warner National Defense Authorization Act for

Fiscal Year 2007,” October 17, 2006

(q) DoD Instruction 5200.44, “Protection of Mission Critical Functions to Achieve Trusted

Systems and Networks,” November 5, 2012, as amended

(r) DoD Instruction 5200.39, “Critical Program Information (CPI) Identification and

Protection Within Research, Development, Test, and Evaluation (RDT&E),” May 28, 2015,

(v) DoD Instruction 4165.56, “Relocatable Buildings,” January 7, 2013, as amended

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(w) DoD Instruction 4140.67, “DoD Counterfeit Prevention Policy,” April 26, 2013, as

amended

(x) DoD Procurement Toolbox Website, “IUID Registry”

http://dodprocurementtoolbox.com/page/overview/iuid-registry

(y) DoD Instruction 5000.64, “Accountability and Management of DoD Equipment and Other

Accountable Property,” April 27, 2017, as amended

(z) Office of the Chairman of the Joint Chiefs of Staff, “DoD Dictionary of Military and

Associated Terms,” current edition

of Defense for Acquisition and Sustainment,” July 13, 2018

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ENCLOSURE 2

1. UNDER SECRETARY OF DEFENSE FOR ACQUISITION AND SUSTAINMENT

(USD(A&S)). In accordance with Reference (a), the USD(A&S) establishes policy and develops

implementing guidance in appropriate DoD issuances and Defense logistics manuals (DLMs) on

all matters relating to materiel management, including counterfeit materiel risk reduction.

detection of counterfeit materiel, supply chain materiel management policy, and serialized item

management for maintenance as required by DoDI 4140.01 (Reference (h)) and DoDI 4151.19

(Reference (i)).

b. Develops IUID supply chain policy and coordinates functional business rules.

Director, Defense Pricing and Contracting (DPC).

3. ASSISTANT SECRETARY OF DEFENSE FOR ACQUISITION (ASD(A)). Under the

authority, direction, and control of the USD(A&S), the ASD(A):

a. As part of program oversight responsibilities, ensures IUID is integrated in acquisition

programs to enable effective and efficient life-cycle management in accordance with

Reference (d).

b. Considers IUID and associated lifecycle management enablers (e.g., serialized item

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4. UNDER SECRETARY OF DEFENSE FOR RESEARCH AND ENGINEERING. The

Under Secretary of Defense for Research and Engineering:

a. Supports the development and transition of promising IUID-enabling technologies that

support the efficient and effective capture, transfer, storage, and analysis of life-cycle item

management data.

5. DIRECTOR, DPC. Under the authority, direction, and control of the USD(A&S), the

Director, DPC:

a. Maintains subparts 201.303 and 201.304 of DFARS.

b. Incorporates IUID-enabled unique item level traceability in procurement policies,

procedures, and guidance for critical materiel identified as susceptible to counterfeiting to enable

authoritative life-cycle traceability and authentication.

c. In coordination with the ASD(S), coordinates and approves requirements for the DoD

a. Ensures DLA-managed items identified as requiring IUID by the Military Services are

appropriately marked and recorded in the DoD IUID Registry.

b. Establishes and disseminates guidance on the use of the Federal Logistics Information

System (FLIS) IUID Indicator that identifies when a national stock number requires IUID.

c. Designates the FLIS IUID Indicator for DLA-managed items based on coordination with

the Military Services design activity.

in accordance with DLM 4000.25 (Reference (k)).

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f. Serves as the program executive officer and program manager for the DoD IUID Registry.

g. Maintains and enhances the DoD IUID Registry.

h. Funds resources to support the design, development, operation, upgrade, and maintenance

activities for DoD IUID Registry.

direction, and control of the USD(A&S), through the ASD(A), the Director, Defense Contract

Management Agency develops policies and procedures that provide for systematic assessment of

the sufficiency of contractor-marked items’ MIL-STD 130-compliant data matrix marks in

accordance with Reference (l), associated data in the DoD IUID Registry, and MIL-STD-129

(Reference (m)) -compliant marking of the packaging of uniquely identified items, in accordance

with Reference (m).

8. CHIEF MANAGEMENT OFFICER OF THE DEPARTMENT OF DEFENSE AND DOD

CHIEF INFORMATION OFFICER. The Chief Management Officer of the Department of

requirements through the Defense Business Council.

9. UNDER SECRETARY OF DEFENSE FOR PERSONNEL AND READINESS. The Under

Secretary of Defense for Personnel and Readiness ensures that force structure data systems can

consume, use, or share IUID data, as appropriate, to identify uniquely managed tangible personal

property.

10. SECRETARIES OF THE MILITARY DEPARTMENTS AND DIRECTORS OF THE

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government under contract, in inventory, or in use, which require unique item-level traceability

at any time in their life-cycle.

b. Identify items with a unique item-level traceability requirement at any time in their life

cycle using the procedures of this instruction. Ensure review of the following items, at a

minimum:

(1) Major end items.

(5) Items with a classified, sensitive, or pilferable controlled inventory item code.

(6) Critical safety items.

(7) Items currently serially managed or warrantied, including items in unique item

tracking programs.

(8) Items that require periodic test, calibration, or safety inspection.

c. Ensure that for any uniquely identified subassembly, component, or part embedded within

an item, the configuration chain up to and including the level-1 parent will also be uniquely

identified.

d. Ensure that solicitations include the clause at subpart 252.211-7003 of DFARS when the

FLIS IUID indicator for the item to be acquired requires the item to be data matrix marked (FLIS

of new equipment, major modifications, re-procurements of equipment and spares, or items of

supply.

252.211-7003 of DFARS or by alternate implementation that will result in government-

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same time, ensure accountable property systems of record are updated with IUID relevant data in

accordance with Reference (e) and DoDI 5000.64 (Reference (y)).

g. Ensure uniquely identified items are marked in accordance with Reference (l).

h. Ensure GFP is managed in accordance to Reference (e) with appropriate accountable

records in accordance with Reference (y).

k. Designate the FLIS IUID Indicator for DoD Component managed items with a national

stock number assigned.

l. Provide DLA with the IUID specific marking requirements in excess of the MIL-STD, for

DLA managed items.

m. Incorporate the use of IUID in business processes for acquisition, financial, property

accountability, supply, maintenance, distribution, and logistics systems for items that have an

individual item traceability requirement.

p. Use the UII in all unique item tracking, serial number tracking, and serialized item

management processes.

q. Leverage IUID-enabled unique item level traceability for precision inventory control and

traceability, and for the prevention, detection, reporting and disposition of non-conforming

materiel, including counterfeit materiel.

r. Ensure commonality and interoperability with all automatic identification and data capture

technology infrastructure requirements and IUID data management processes.

t. Establish supporting metrics to manage IUID implementation.

Change 3, 08/27/2019 18 GLOSSARY

GLOSSARY

contractor logistics support. Contracted weapon system sustainment that occurs over the life of

the weapon system and generally covering multiple integrated product support elements.

Contractor logistics support does not include interim contractor support, a temporary measure for

a system’s initial period of operation before a permanent form of support is in place, but may

include performance based logistics product support strategies and public-private partnering

arrangements.

DLA Disposition Services. Disposes of excess property received from the military services. The

inventory changes daily and includes thousands of items: from air conditioners to vehicles,

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supply chain management system support. DLMS enables logistics operations to occur

accurately and promote interoperability between DoD and external logistics activities at any

level of the DoD organizational structure. The DLMS supports electronic business capabilities

such as: American National Standards Institute Accredited Standards Committee X12 electronic

data interchange, on which the DLMS transaction exchange was founded; automatic

identification technology, including passive radio-frequency identification and linear and two-

dimensional bar coding; extensible markup language; and web-based technology. The DLMS

encompasses standardization of logistics processes including, but not limited to: Military

initial unit cost of the item; component ownership; current custody (government or contractor);

and how it is marked. The registry captures, retains, and provides data regarding uniquely

identified tangible items. The UII enables net-centric data correlation and collaboration in order

to facilitate effective and efficient accountability and control of DoD assets and resources in

support of DoD business transformation and warfighter mission fulfillment.

force structure. Defined in the DoD Dictionary of Military and Associated Terms (Reference

(z)).

Change 3, 08/27/2019 20 GLOSSARY

parent item. The item assembly, intermediate component or subassembly that has an embedded

item with a UII or DoD recognized unique identification equivalent.

parent-child relationship. An association of a uniquely identified item (i.e., the child) with the

next higher level of assembly that is uniquely identified (i.e., the parent).

child. The lower level item of a parent-child relationship.