Position Classification Standard for Industrial Property Management Series, GS-1103

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

Position Classification Standard for Industrial Property

Management Series, GS-1103

Table of Contents

SERIES DEFINITION....................................................................................................................................2

EXCLUSIONS...............................................................................................................................................2

OCCUPATIONAL INFORMATION...............................................................................................................3

TITLES..........................................................................................................................................................4

PART I - INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST POSITIONS.......................................5

NATURE OF INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST POSITIONS ......................5

GRADE-LEVEL COVERAGE.......................................................................................................................6

CLASSIFICATION FACTORS......................................................................................................................6

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-05 ................................................7

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-07 ................................................8

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-09 ................................................9

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-11 ..............................................12

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-12 ..............................................16

PART II-INDUSTRIAL PROPERTY CLEARANCE SPECIALIST POSITIONS.........................................20

NATURE OF INDUSTRIAL PROPERTY CLEARANCE SPECIALIST POSITIONS.............................20

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

SERIES DEFINITION

This occupation includes positions which primarily require a knowledge of business and

industrial practices, procedures, and systems for the management and control of

Government-owned property. These positions involve technical work in the administration of

contract provisions relating to control of Government property in the possession of contractors,

from acquisition through disposition. Also included are positions that involve providing staff

leadership and technical guidance over property administration matters.

This standard cancels and supersedes the standard for the Industrial Property Administration

Series, GS-1103, which was issued in February 1959.

EXCLUSIONS

Excluded from this occupation are positions which involve:

1. Providing clerical, typing, or stenographic assistance to the property administration staff.

Such positions are classified in the appropriate occupation in the

General

Administrative, Clerical, and Office Services Group, GS-0300.

2. Negotiating, administering, or terminating contracts to furnish services, supplies,

equipment, or other materials to the Government. These positions require a knowledge

of market trends and conditions, and the relationships among costs of production,

marketing, and distribution. (By contrast, positions in the Industrial Property

Management Series, GS-1103, specialize in the administration of contract provisions

relating to control of property in possession of contractors.) See the

Contracting Series,

GS-1102.

3. Auditing contractor accounting systems, including examination of property control

records, for adequacy. Such positions are classified in the appropriate occupation in the

Job Family Position Classification Standard for Professional and Administrative Work in

the Accounting and Budget Group, GS-0500.

4. Performing other technical services requiring specialized knowledge of industrial

practices, methods, and facilities other than those relating to management of Government

property. See the

Industrial Specialist Series, GS-1150; the Production Control Series,

GS-1152; and other related occupations in the Business and Industry Group, GS-1100.

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

OCCUPATIONAL INFORMATION

1. Control of Government property in possession of contractors

Industrial property management specialists insure that contractors comply with contract

requirements and procurement regulations pertaining to Government property in

possession of contractors.

Individual contracts, including related agreements and understandings, together with

procurement regulations, establish the requirements for control of Government property

in the possession of contractors. The contractor is directly responsible and accountable

for all Government property. Under these provisions, the contractor must:

(a) Establish a system to control, protect, preserve, and maintain Government

property in his possession. This system must be reviewed and, if satisfactory,

approved by an industrial property management specialist designated as a

property administrator.

(b) Maintain and make available required property records and account for

Government-provided property. Liability for loss, damage, or excess use of

property in a given instance depends upon the circumstances surrounding the

particular case and must be determined by the industrial property management

specialist.

the provisions of the contract and regulations.

Types of Government provided property

Government property is all property owned by or leased to the Government or acquired

by the Government under the terms of a contract. Government-provided property

includes both Government-furnished property and property acquired by the contractor for

the performance of a contract.

Types of Government-provided property include:

! material

! special tooling

! test

! military property

! industrial plant equipment

! plant equipment other than industrial plant equipment

! real property

! scrap and salvage

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

Each type of property normally requires distinctly different methods for management and

control.

Property control systems

A property control system is a method of management and control of Government

property within a contractor's organization from acquisition through disposition. The

property control system generally includes written procedures, records, and physical

control (in some cases financial management control) of the different types of property.

It is possible, in large industrial organizations, for more than one property control system

to exist. Each system is separate and distinct from the standpoint of organizational

management and supervision, as well as functional and geographical characteristics.

Disposition (plant clearance)

Plant clearance includes responsibility, in accordance with the terms of the contract, for

disposition of Government-provided contractor inventory remaining in the contractor's

plant after change, completion, or termination of a contract. Included are all actions

related to the screening, redistribution and disposal of contractor inventory from the

contractor's plant or worksite.

Contractor inventory includes:

-- any property acquired by and in the possession of a contractor or subcontractor

(including Government-furnished property) under a contract pursuant to the terms

of which title is vested in the Government, and in excess of the amounts needed to

complete full performance under the entire contract; and

-- any property which the Government is obligated to or has an option to take over

under any type of contract as a result either of any changes in the specifications or

plans thereunder or of the termination of such contract for subcontract thereunder)

prior to completion of the work, for the convenience or at the option of the

Government.

TITLES

The approved titles for positions covered by the GS-1103 standard are:

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST

(For nonsupervisory positions concerned primarily with control of Government property in

possession of contractors from acquisition through disposition. Some positions may also include

responsibility for plant clearance functions. See part I of this standard for additional

information.)

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

INDUSTRIAL PROPERTY CLEARANCE SPECIALIST

(For nonsupervisory positions primarily concerned with the disposal of contractor inventory

from a contractor's plant. See part II of this standard for additional information.)

SUPERVISORY INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST and

SUPERVISORY INDUSTRIAL PROPERTY CLEARANCE SPECIALIST

(For supervisory positions covered by the

General Schedule Supervisory Guide.)

INDUSTRIAL PROPERTY MANAGEMENT OFFICER

INDUSTRIAL PROPERTY CLEARANCE OFFICER

(For managerial positions which exceed Part II of the Supervisory Grade-Evaluation Guide.)

PART I - INDUSTRIAL PROPERTY MANAGEMENT

SPECIALIST POSITIONS

NATURE OF INDUSTRIAL PROPERTY MANAGEMENT

SPECIALIST POSITIONS

Industrial property management specialists are concerned with (a) field operations; and (b) staff

and program responsibilities.

Field operations positions include:

a. Industrial property management specialists who perform a range of industrial

property administration functions over an assigned contract or group of contracts

involving property management by one or more contractors. Incumbents of these

positions are not responsible for the overall property administration function.

b. Industrial property management specialists who are designated as "Property

Administrators" to act as the Government representative in matters pertaining to

the administration of the contractor's management and control of Government

property. The property administrator has full responsibility for planning and

executing the total property management program for all assigned contracts

within a specified area or location. He may serve as a resident or nonresident

property administrator.

Staff or program positions are concerned with developing, preparing, interpreting, or

administering and evaluating programs, methods, techniques and practices relating to control of

Government property in possession of contractors.

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

GRADE-LEVEL COVERAGE

Grade-level criteria in this Standard are directly applicable to nonsupervisory field operations

positions of industrial property management specialist in grades GS-5 through GS-12. The

absence of criteria for positions above GS-12 does not preclude the evaluation of individual

positions in a higher level. For GS-13, the nature of the assignment and the level of

responsibility must clearly exceed, in important features, the grade-level characteristics

described at GS-12.

Omission of the even grade levels (GS-6, GS-8, or GS-10) does not preclude their use when the

duties and responsibilities of a position warrant such classification.

Grade-level criteria in this standard are not directly applicable to staff positions. Staff positions

should be established at a grade level commensurate with the level and scope of work performed,

and comparable with staff positions in other occupations of like complexity.

CLASSIFICATION FACTORS

Classification criteria for industrial property management specialist positions are described in

terms of (a) Nature of Assignments and (b) Level of responsibility.

Nature of Assignments

This factor reflects the scope and difficulty of assignments; and the nature and purpose of

personal contacts. Work assignments range from single tasks performed in sequence for training

purposes to full responsibility for highly complex property control systems.

For positions not designated as "property administrator," grade-level criteria include

consideration of the range and difficulty of property administration functions performed, the

amount and types of Government-provided property to be controlled, and complexity of the

contractor's property control system.

Complexity of the contractor's property control system has a significant impact on the scope and

difficulty of the "property administrator" positions. Grade-level criteria at GS-9, 11, and 12

describe characteristics which influence the complexity of a contractor's property control system,

and the corresponding effect on the property administrator's assignment. The grade-level criteria

include a consideration of:

1. The diversity, variety, and complexity of the contractor's organization rind operations

-- This feature is considered significant because the property administrator must

have a sufficient knowledge of the contractor's operations (including

manufacturing methods, materials and processes, organization, management, etc.)

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

to understand the role of each organizational element or function and its

relationship to others in the total property control system.

2. The amount and types of Government property provided the contractor

-- Each type of property requires distinctly different methods for management. The

differences normally relate to processes of acquiring, receiving, recording,

protecting, maintaining, using, and disposing of the property. The need to control

different types of Government property involved influences the complexity of the

property control system and has a direct bearing upon the scope and difficulty of

the assignment and the knowledge and abilities required of the property

administrator.

3. The difficulty of property administration problems resulting from contractual provisions.

-- This element deals with the extent to which special or unique contractual

provisions must be considered in controlling Government property, and the extent

to which guidelines and precedents have been established for these situations.

Level of Responsibility

This factor reflects the degree of supervision received; the nature of available guidelines; and

the nature and complexity of decisions and recommendations. With respect to these elements,

positions in this occupation range from training assignments performed under close, step-by-step

supervision, to assignments at full working levels that involve independent work, including

authority to reach decisions on the adequacy of the contractor's property control system.

The level of knowledge and ability required in property administration work is not discussed

separately at each grade level, but is included implicitly in the other classification factors. The

degree of knowledge and ability required becomes increasingly greater at each higher grade

level.

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-05

This is an entrance or training level. The GS-5 industrial property management specialist

receives orientation, formal training, and on-the-job training to acquaint him with the range of

duties involved in control of Government property in possession of contractors.

Assignments normally involve standardized and repetitive portions of industrial property

functions, performed under specific, detailed instructions. A GS-5 industrial property

management specialist typically assists a specialist of higher grade, e.g., by performing routine

but increasingly difficult tasks required in the control of Government property.

Personal contacts at this level are primarily to obtain or give factual information needed for

routine examination or verification of records.

Level of Responsibility

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

Work at the GS-5 level is performed under close technical guidance of a higher-grade specialist,

or under specific instructions or directly applicable regulations and procedures. Work is

reviewed in progress or upon completion of a specific phase for accuracy, completeness, and

compliance with instructions, regulations, and procedures and to assess the trainee's potential for

more difficult and responsible work at higher grade levels.

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-07

Nature of Assignments

The GS-7 industrial property management specialist typically performs portions of a broader

assignment which is the responsibility of an industrial property management specialist of higher

grade. He receives on-the-job and formal training to develop a thorough understanding of

business management, statistical sampling, and automatic data processing techniques related to

management of property control systems.

By comparison with the GS-5 specialist who performs routine tasks under detailed supervision,

the GS-7 specialist typically performs assignments such as the following:

-- Surveys assigned portions of a contractor's property control system, or performs

other related work, which is limited in terms of the variety of types of property

involved or in the complexity of the property control system;

-- Under close technical guidance of a higher grade specialist performs designated

portions of system surveys, or other related work, when a greater variety of types

of property and a relatively complex property control system are involved.

Typical duties of the GS-7 specialist include, for example:

-- Gathering information and selecting units to be examined in a survey sample.

-- Performing detailed examinations to determine whether contractor records

pertaining to Government property are being maintained properly according to the

approved property control system.

-- Conducting selective examinations to get information regarding Government

property, such as: the reasonableness of consumption, authorized usage, proper

storage and identification, proper control of scrap, physical maintenance of

equipment, and proper disposition of excess property.

-- Gathering factual information about the circumstances surrounding the loss,

damage, or destruction of Government property resulting from contractor

operations.

The GS-7 specialist confers with contractor personnel to obtain factual information; to explain

and urge correction of clear-cut deficiencies found during system surveys; and to explain

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

regulations and procedures regarding industrial property administration. He also confers with

production, quality assurance, engineering, and other personnel within the agency to ascertain

that the Government property is being maintained and used as authorized.

Level of Responsibility

An industrial property management specialist of higher grade makes specific assignments and

gives instructions concerning the work to be performed, such as the data to be gathered and the

general approach to be used in surveying assigned portions of a contractor's property control

system. The supervisor makes spot checks of the work of the GS-7 specialist and is available to

discuss problems which arise during assignments. The supervisor or a higher grade specialist

reviews completed work products for conformance with instructions, analytical development,

technical accuracy, and validity of recommendations. The supervisor also assesses the GS-7

specialist's ability to take on more complex and responsible work. The GS-7 specialist follows

specific guides and precedents. These include contracts and related documents, portions of the

procurement regulations, and office instructions.

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-09

Nature of Assignments

GS-9 positions include one or both of the following types of assignments:

I. GS-9 industrial property management specialists who are NOT designated as a "property

administrator" perform system surveys, designated portions of system surveys, or other related

industrial property functions. These GS-9 work assignments exceed the GS-7 level:

(1) in the complexity of the property control systems and types of Government

property involved; and (2) in the broader range and difficulty of property

administration duties performed.

The GS-9 specialist performs duties related to complex or highly complex property control

systems for which a higher grade property administrator has full responsibility. For example, the

specialist:

A. Surveys all categories of the contractor's property control system, or designated

portions assigned to him. Categories surveyed include, but are not limited to, the

system and procedures for acquiring, receiving, recording, storing, moving,

consuming, using, maintaining, taking inventories, and disposing of property.

In conducting the survey, the GS-9 specialist performs such duties as:

-- reviewing the contractor's policy, procedures, and instructions;

-- developing flow process data to identify critical processes within the

contractor's system;

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

-- applying statistical sampling techniques to obtain and validate data;

-- determining adequacy of assigned category, identifying uneconomical or

inefficient procedures or practices;

-- conferring with contractor personnel to urge correction of noted

deficiencies or improvements in the property control system; and

-- developing and submitting to superior a fully documented report covering

all survey procedures, findings, and recommended actions.

B. Performs other analytical studies such as:

-- analyzing contractor's procurement to determine reasonable requirements,

use and consumption of Government property;

-- examining cases of loss, damage, or destruction of Government property

and inventory adjustments, and preparing written findings for the property

administrator with recommendations for determination of liability against

contractor;

-- determining whether the contractor is using Government property for the

purposes authorized by the contract, and whether the contractor is

exercising the appropriate degree of care in handling and maintaining

Government property;

-- at completion of contract, assuring that all Government property provided

under the contract has been accounted for and there are no unresolved

questions as to contractor liability.

C. Reviews adequacy of contractor's proposals to modernize property control

systems and makes appropriate recommendations to the property administrator.

This may include, for example, advising the contractor on acceptability of

automated property procedures for record accumulation and retention or

inventory controls, electronic data transmission equipment, or other automated

property accounting methods.

II. GS-9 specialists who are designated as a' "PROPERTY ADMINISTRATOR." -- These

positions exceed the GS-7 level in that they have full responsibility for maintaining

surveillance and control over the contractor's management of Government property under

a simplified or less complex property control system. The GS-9 specialists typically

serve as a nonresident property administrator, with responsibility for an assigned group

of contracts involving management of Government property in possession of a number of

contractors.

"SIMPLIFIED OR LESS COMPLEX PROPERTY CONTROL SYSTEMS" are usually

found when the following characteristics are present:

(1) AMOUNT AND TYPES OF GOVERNMENT PROPERTY CONTROLLED:

! Limited to substantial amounts (e.g., a few to several hundred line items).

! One or several types of property are controlled (e.g., plant equipment or

special tooling) under similar methods and procedures.

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

! Property is stable, nonconsumable, and can be readily identified,

segregated, and inventoried

(2) NATURE OF CONTRACTOR OPERATIONS FOR WHICH PROPERTY IS

USED:

! Property is used for a narrow or limited range of operations, for example:

fabrication, production, or assembly of simple end items, kits, or spare

parts.

! The contractor's control of property is typically centralized, with few

subordinate or branch accounting records.

! The contractor's activities from acquisition through disposition can be

readily reviewed through available records and physical observation.

(3) CONTRACTUAL PROVISIONS:

! Contracts include few or no unique provisions or requiring special control

of Government property.

! Guidelines or precedents are usually available for problems encountered.

Functions of a property administrator include, but are not limited to, the following duties

and responsibilities:

-- Assisting and directing negotiations with contractors in the establishment of

adequate industrial property control systems.

-- Evaluating, and approving or disapproving, contractor's policy, procedures and

techniques, and changes thereto, pertaining to management of Government

property.

-- Developing, planning, scheduling, or performing system surveys to analyze, test

and evaluate the contractor's system for Government property management.

-- Maintaining surveillance over the contractor's property management system to

assure that the contractor meets the requirements and obligations of each assigned

contract.

-- Disclosing and evaluating conditions of loss, damage, or destruction of

Government property, and determining contractor's liability.

-- Evaluating inventory adjustments and approving those determined to be

reasonable.

-- Taking other actions with regard to Government property necessary to protect the

Government's interest.

-- Resolving property administration questions as necessary with the contractor's

management personnel, Government procurement, logistic, and audit agencies,

and other concerned Government departments and agencies.

In personal contracts with contractors and other Government agencies and

officials, the GS-9 specialist has more authority than the GS-7 specialist to

negotiate solutions to problems and reach agreement on matters under discussion.

The GS-9 specialist has numerous contacts with contractor personnel to exchange

factual data, to secure the contractor's cooperation in correcting deficiencies in the

property control system, and to examine and justify the contractor's property

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

control procedures and operations. He coordinates property administration

matters with specialists in related fields, such as production specialist, quality

control representatives, contracting officers, and other personnel of the concerned

Government department or agency.

Level of Responsibility

The GS-9 industrial property management specialist works under the technical supervision of a

higher grade industrial property management specialist or supervisor. Unlike the GS-7

specialist, whose work is reviewed as he completes each phase, the work assignments, objectives

and methods of accomplishment are usually prescribed for the GS-9 specialist, but are seldom

reviewed or controlled while his work is in progress. Guidelines include relevant portions of

assigned contracts, procurement regulations, and agency regulations and instructions.

The GS-9 specialist not designated as a property administrator typically works with a greater

degree of independence than the GS-7 specialist in performing system surveys and other

industrial property duties. Based on his review of survey findings, he is responsible for making

an initial decision in the form of a recommendation to the property administrator that the

contractor is complying with contractual and agency requirements related to control of

Government property.

The GS-9 specialist who serves as a property administrator has responsibility, not delegated to a

GS-7 specialist, for planning and accomplishing the property administration functions for

contracts or contractor organizations assigned. He approves or disapproves the initial and

continuing adequacy of the contractor's property control system. He makes final decisions, on a

day-to-day basis, that records, consumption, use, maintenance, etc., of Government property are

within the terms of contractual provisions and agency requirements. His completed work is

reviewed by supervisory personnel for effectiveness of results obtained and for soundness of

judgment. This is accomplished through review of reports, records, and correspondence, or

through periodic plant visits.

The GS-9 specialist keeps the supervisor informed of problems in resolving differences with the

contractor, and persistent lack of corrective action by the contractor or subcontractors, or unusual

or controversial problems.

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-11

Nature of Assignments

Most GS-11 industrial property management specialists serve us a resident or nonresident

"PROPERTY ADMINISTRATOR" with full responsibility for the property management

program within a specified area or location. Assignments exceed those described at the GS-9

level in that the GS-11 property administrator has responsibility for surveillance and control of

the contractor's management of large amounts of Government property (e.g., thousands of line

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

items) under a more complex property control system. At GS-11, Government property is more

difficult to control because:

-- varied types of property are controlled, with each type subject to different control

methods and procedures;

-- the property and property records are maintained in various divisions and

organizations dispersed throughout the plant and must be coordinated;

-- problems associated with identification, use, maintenance, and disposition are

encountered;

-- contracts include unique or special property provisions requiring the use of

experienced judgment in applying established guidelines.

By contrast, the GS-9 property administrator has responsibility for surveillance and control of

Government property in possession of a number of contractors with simplified property control

systems. At GS-9, Government property is less difficult to control because the more limited

amounts or types of property can be controlled under similar methods and procedures. The

Government property is stable, nonconsumable, and can be readily identified, segregated, and

inventoried. The contractor's acquisition through disposition can be readily reviewed through

available records and physical observation. Contracts include few or no unique property

provisions.

Other GS-11 specialists serve as a full assistant to a GS-12 property administrator, or perform

assignments as described at the GS- 12 level but with more limited responsibility. These GS-11

specialists are not designated as a property administrator, and final determinations and signatory

authority are reserved for the designated property administrator.

Characteristic features of resident and nonresident GS-11 property administrators are described

below.

A. RESIDENT PROPERTY ADMINISTRATORS at GS-11 have full responsibility

for maintaining control over a large amount of Government property where the

contractor has a COMPLEX PROPERTY CONTROL SYSTEM, including the

following characteristics:

(1) AMOUNT AND TYPES OF GOVERNMENT PROPERTY CONTROLLED:

! Large amounts (e.g., thousands of line items) of Government-provided

property are controlled.

! Substantial quantities in each of four or five different types of property are

controlled, with each type requiring distinctly different methods for

management and control. Types of property include: material; real

property; special tooling; special test equipment, industrial plant

equipment; other plant equipment, military property; or scrap and

salvage.

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

! Property is difficult to control, for example:

-- consumable materials for work in process are difficult to control

because of their movable nature; the changes made during

production, manufacture, or research processes; the ease of

diversion or loss; and the difficulty of taking inventory;

-- other types of property are difficult to control because of problems

associated with identification, use, maintenance and disposition

(e.g., property is altered during use, or is attached to another piece

of equipment, or is subject to spoilage, shrinkage, loss, etc.).

(2) NATURE OF CONTRACTOR OPERATIONS' FOR WHICH PROPERTY IS

USED:

! The property is used in diversified industrial operations, or the property is

used to produce complex or varied items. Examples may include:

-- research, development, testing, and production of components and

parts;

-- manufacture and/or overhaul and repair of complex equipment,

such as aircraft, rocket, or missile engines;

-- logistical or supply support services provided for the testing,

maintenance, overhaul and/or repair of equipment systems or

subsystems.

! The contractor's property control records are maintained in various

divisions or organizations dispersed throughout the plant, and must be

properly coordinated.

! The contractor's acquisition through disposition of Government property

requires an understanding of diversified industrial operations and the

different inventory control, purchasing, maintenance, and other methods

used to control Government property scattered throughout the plant.

(3) CONTRACTUAL PROVISIONS:

! Terms of contracts include some unique and special property provisions

which present difficult property administration problems requiring the use

of experienced judgment in the application of guidelines, for example:

-- in the approval of commingling of contractor-owned and

Government-owned property;

-- in determining the propriety and reasonableness of the contractor's

expenditures for materials and components;

-- in assuring that equipment fabricated from contractor-owned

materials is recorded as Government property under the contract

for which it was fabricated at the time title passes to the

Government.

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

B. NONRESIDENT PROPERTY ADMINISTRATORS at GS-11 have full

responsibility for surveillance and control over Government property in a number

of contractor plants or specific areas, including in some cases areas outside of the

United States. The total assignment includes responsibility for control by the

contractors of a large amount of Government property, and may include items in

all or most types of Government property. The property control systems in the

plants range from "simple" (as described at GS-9) to "complex" (as described

above at GS-11).

The complexity and difficulty of the nonresident property administrator's

assignments, in total, are comparable to those cited above for a GS-11 resident

property administrator. However, all elements of a complex property control

system as described above may not be present in any one plant.

By comparison with the GS-11 resident property administrator, the nonresident

property administrator typically: (1) may be concerned with control of a lesser

amount or variety of types of Government property in any one plant, but he

encounters property which is difficult to control and different methods for

controlling property from plant to plant; (2) he must understand a diversity of

industrial operations; and (3) he must use judgment in interpreting unique or

special contract provisions relating to control of Government property.

Personal Contacts: By comparison with the GS-9 property administrator whose contacts deal

with the less difficult property control problems, the GS-11 property administrator deals with a

variety of top officials of contractor firms on more complex property control program matters

with greater potential impact on the contractor's diversified operations. For example, the GS-11

property administrator has personal contacts with:

-- The contractor's top, management and key officials to assure understanding of

industrial property management programs, regulations, and contractual

requirements; to approve or negotiate changes in the contractor's complex

property control system; and to resolve significant problems of noncompliance

with the approved property control procedures.

-- The contractor's personnel in financial and property accounting, production,

transportation, supply, data processing, and other organizational elements

concerned with the control of Government property. These contacts are made to

gather information needed to ascertain adequacy of the contractor's property

control system and procedures, to exchange factual information, to assist the

contractor in maintaining an adequate property control system, to advise

contractor personnel regarding unsatisfactory conditions, and to secure corrective

action.

-- Other Government representatives, such as production specialists, quality control

representatives, contracting officers, audit personnel, etc. These contacts are to

coordinate property administration matters, or to clarify or secure information

needed to make sound property management determinations.

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

Level of Responsibility

The GS-11 resident property administrator typically receives general administrative supervision

at the plant level from a supervisor with broad responsibilities for contract administration, and

technical supervision from staff or supervisory industrial property specialists at a regional or

district headquarters. The GS-11 nonresident property administrator typically works under the

technical supervision of a higher grade industrial property management specialist or supervisor

located in a district or field office. In either case, work assignments and objectives are

prescribed, but methods of accomplishment are seldom reviewed or controlled while work is in

progress.

The GS-11 property administrator has full authority and responsibility for developing plans and

accomplishing the total property control program for the assigned contractors. His responsibility

exceeds that of a GS-9 property administrator in that:

-- independently he makes decisions to 'approve or disapprove the initial and

continuing adequacy of more complex property control systems; and

-- he has greater authority than the GS-9 property administrator in management of

the contractor's property control system.

The GS-11 property administrator keeps the supervisor informed on differences with the

contractor that he is unable to resolve, or any persistent lack of corrective action by the

contractor or subcontractors, and on unusual or unduly complex problems.

The GS-11 specialist who is not a property administrator works with a greater degree of

independence than the GS-9 specialist. Final approval, determinations, and signatory authority,

however, are reserved for the designated property administrator.

INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST, GS-1103-12

Nature of Assignments

GS-12 industrial property management specialists typically serve as a resident or nonresident

"property administrator." Assignments exceed those described at GS-11 primarily in that:

-- Larger amounts and greater varieties of Government property must be controlled.

The greater variety and dissimilarity of the materials, equipment, and facilities

involved result in an increase in the difficulty of the problems associated with

identification, use, maintenance, and disposition of the property.

-- Contractor's control of Government property is diffused among different

organizational components. The diversity and complexity of the contractor's

operations require a variety of different automated or manual control techniques,

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

procedures, and forms to meet the specific needs of numerous divisions, plant

subdivisions, and plant facilities serviced.

-- There is a continuing need to resolve difficult property administration problems

relating to unique or special property provisions for which there are no

established guidelines or precedents.

Additionally, the scope and complexity of the work assigned at the GS-12 level is such that the

GS-12 property administrator typically has some responsibility for the work of lower grade

industrial property management specialists. This may include acting as a working leader with

responsibility for training, assigning and reviewing the work of a few lower grade specialists.

The specialists may be assigned to work with the property administrator on a full-time basis, or

may be assigned at periodic intervals to perform designated portions of a systems survey or other

related property work for which the GS-12 property administrator is responsible. (NOTE:

Positions with supervisory responsibilities exceeding those described here should be evaluated

by reference to the

General Schedule Supervisory Guide.

Characteristic features of GS-12 assignments are described below:

A. RESIDENT PROPERTY ADMINISTRATORS at GS-12 have full responsibility

for maintaining control over a very large amount of Government property where

the contractor has a "HIGHLY COMPLEX PROPERTY CONTROL SYSTEM."

A highly complex property control system is usually encountered when all of the

following characteristics are present:

(1) AMOUNT AND TYPES OF GOVERNMENT PROPERTY

CONTROLLED:

! Very large amounts (e.g., tens of thousands of line items) of

Government-provided property are controlled. These include:

-- a large amount of consumable materials for work in

process; and

-- at least substantial quantities in most of the seven

remaining types of property, with each type requiring

distinctly different methods for management and control.

(Types of property include special tooling; special test

equipment; industrial plant equipment; other plant

equipment; military property; real property; and salvage

and scrap.)

By contrast, the GS-11 property administrator is responsible for control of a large amount (e.g.,

thousands of line items) of Government property in a plant, including substantial amount in each

of four or five different types of property. Government property is more difficult to control

than at the GS-11 level because:

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

-- more types of Government property result in a much greater diversity of methods

and procedures for controlling property from acquisition through disposition; and

-- the greater variety and dissimilarity of the materials, equipment, and facilities

involved result in an increase in the difficulty of problems associated with the

identification, use, maintenance, and disposition of the property.

(2) NATURE OF CONTRACTOR OPERATIONS FOR WHICH

PROPERTY IS USED:

! The Government property is used for business and industrial operations

that are more complex than at GS-11 because of the greater diversity of

operations and the greater variety or complexity of items produced.

Examples include property control connected with such complex activities

as:

-- the research, development, testing, and manufacture of space,

aircraft, weapons or other equipment systems or subsystems (by

contrast, the GS-11 property administrator controls Government

property used for research, development, testing, and manufacture

of components or parts); or

-- production and/or overhaul and maintenance of different kinds of

equipment systems, subsystems, or specialized products requiring

diverse manufacturing processes and plant operations which

encompass more than one major commodity or industrial activity,

such as the manufacture of several products through complicated

chemical processes, plus the fabrication of a variety of other

specialized items from numerous parts or components which are

Government-furnished, Contractor-acquired, and

contractor-fabricated. (By contrast, the GS-11 property

administrator is responsible for a property control system used for

the production and/or overhaul of similar kinds of systems,

subsystems, or complex equipment.)

! Complexity of the GS-12 property administrator's assignment in a plant

with such multiple and diverse operations is inherently greater than at the

GS-11 level because:

-- the contractor's control of Government property is diffused among

many different organizational components or departments;

-- property control under such conditions requires an understanding

of (a) the organization, production facilities, and processes of these

diverse operations; (b) the general and complex machinery, tools,

materials, and other property that are used; and (c) the variety of

different automated or manual control techniques, procedures, and

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Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

forms required to meet the specific needs of numerous divisions,

plant subdivisions, plant facilities located in outlying areas, and/or

subcontractor operations.

(3) CONTRACTUAL PROVISIONS:

! The contractor's property control system is designed to meet the terms of:

-- numerous contracts which include complex property clauses (e.g.,

unique or special property provisions included in cost

reimbursement, cost-plus-fixed-fee, overhaul and maintenance,

fixed-price incentive, or other contracts which present property

administration problems); or

-- a continuing major contract, with numerous supplements, which

presents many difficult property administration problems (e.g., a

contract for contractor operation of a large Government-owned

plant to produce different kinds of specialized products requiring

diverse manufacturing processes).

! By contrast with the GS-11 property administrator who must use

experienced judgment in the application of established guidelines or

precedents, the GS-12 property administrator is confronted with property

administration problems for which there are no established guidelines or

precedents. These problems arise because of the research nature or

state-of-the-art complexity of the end product, or from the diversity and

complexity of the contractor's operations.

B. NONRESIDENT PROPERTY ADMINISTRATORS at the GS-12 level

encounter property control systems in the plants under their surveillance which

range in difficulty from "COMPLEX" (as described for a resident property

administrator at the GS-11 level) to "HIGHLY COMPLEX" (as described above

at GS-12).

The total assignment of a GS-12 nonresident property administrator is comparable in complexity

and difficulty to that described for a GS-12 resident property administrator. However, all

elements of a highly complex property control system need not be present in one plant. These

GS-12 assignments require:

! Control over a very large amount and most types of Government property.

A diversity of methods and procedures for controlling dissimilar

materials, equipment, and facilities is encountered in the plants under his

surveillance.

! Knowledge and understanding of different kinds of diverse and complex

industrial and business operations, including a variety of different

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

automated or manual control techniques, procedures and forms to meet the

specific needs of the plants under his surveillance.

! A continuing need to resolve difficult property administration problems

for which there are no established guidelines or precedents.

Personal Contacts: At the GS-12 level, personal work contacts with top contractor personnel

(corporate management) are of extreme importance in achieving acceptance of new property

management programs or changes to programs of large scope with substantial impact on the

contractor's operations. The other personal contacts of the GS-12 property administrator are

similar in nature and purpose to those described at GS-11. Contacts at the GS-12 level exceed

those at GS-11 in difficulty primarily because of the broader scope and diversity of the

contractor's operations, the complexity of property administration problems, and the greater

amount and variety of Government property involved.

Level of Responsibility

GS-12 property administrators work under the same type of supervisory controls as described at

the GS-11 level. The essential difference between GS-11 and GS-12 positions is the greater

scope and complexity of assignments at the GS-12 level.

PART II-INDUSTRIAL PROPERTY CLEARANCE SPECIALIST

POSITIONS

NATURE OF INDUSTRIAL PROPERTY CLEARANCE SPECIALIST

POSITIONS

Field operations positions include responsibility, in accordance with the terms of the contract, for

disposition of Government-provided contractor inventory remaining in the contractor's plant

after change, completion, or termination of a contract. Subject to the Government exercising its

rights to require delivery of any items of contractor inventory to satisfy known Government

requirements, contractor inventory is disposed of by the following methods:

1. purchase or retention, by prime contractor or subcontractor, of contractor-acquired

property at cost;

2. return of contractor-acquired property to suppliers;

3. utilization within the Government (through application of prescribed screening

procedures);

4. donation to eligible donees;

5. sale (including purchase or retention at less than cost by the prime contractor or

subcontractor);

6. donation to public bodies in lieu of abandonment; or

7. abandonment or destruction.

U.S. Office of Personnel Management

Industrial Property Management Series, GS-1103 TS-81 August 1969, TS-1 June 1970

Included also under part II are staff or program positions concerned with developing, preparing,

interpreting, or administering and evaluating programs, methods, techniques and practices

relating to disposition (plant clearance) of Government-provided contractor inventory remaining

in the contractor's plant after change, completion, or termination of a contract.

Industrial property clearance specialists must follow certain of the Government regulations and

procedures for screening, sale, or disposal of contractor inventory. Knowledge, skills, and

abilities to perform these functions are similar to those contained in the Property Disposal

occupation, GS-1104. Positions classifiable to the GS-1103 occupation primarily require in

addition knowledge of and ability: (a) to apply contract provisions pertaining to

Government-provided property in possession of contractors; (b) to evaluate the adequacy of the

contractor's procedure, for effecting property disposal actions; and 8 to monitor the contractor's

disposition of excess or surplus property.

NOTES TO USERS OF THE STANDARD: Direct application of the criteria contained in Part I

of this standard is not intended in classifying plant clearance positions under part II because of

the difference in job content. Until classification standards are issued for part II, it is suggested

that grade levels for Industrial Plant Clearance Specialist positions be determined by comparison

with published standards which are appropriate for the specific duties being performed. Thus:

1. Compare work performed in the actual utilization, redistribution, donation, sale or

other disposal of excess or surplus personal property with standards for the

Property

Disposal Series, GS-1104;

2. Compare work performed in applying contract provisions, in evaluating the

adequacy of the contractor's procedures for effecting property disposal, or in monitoring

the disposition of excess or surplus property with part I of this standard. Consider, for

example, knowledge required of the property or of plant operations, nature and extent of

personal contacts with contractor personnel, etc.

U.S. Office of Personnel Management