Microsoft Word - Sample Visit Request Emails

Sample Visit Request Email (Current Donor)

Dear [name],

I hope all is well and that you’re enjoying these [season] days!

My name is Chad Barger and I am the [position] of the [organization].

I am writing to see if I could stop by sometime in the next month or so to provide a brief update on the

[organization]. I like to do this with as many of our supporters as possible each year. It’s an opportunity for

me to share our progress, to answer your questions and to get some feedback which is always appreciated.

I think 20 minutes would be sufficient – is there a good day on your calendar? Lunch or coffee is also a

possibility if you have a bit more time. What about [time] on [date 1] or [date 2]?

Also, please know that while it is my hope that you will continue supporting our cause, at this time I'd just like

to meet you and provide this update – I will not be asking for any money!

Thank you for taking the time to read this request and have a wonderful day.

Sincerely, Chad

[email signature]

Sample Visit Request Email (Prospective Donor)

Dear [name],

I hope all is well and that you’re enjoying these [season] days!

My name is Chad Barger and I am the [position] of the [organization]. [insert a sentence on how you met or

a common connection]

I am writing to see if I could stop by sometime in the next month or so to provide a bit more information on

[organization]. I think 20 minutes would be sufficient – is there a good day on your calendar? Lunch or

coffee is also a possibility if you have a bit more time. What about [time] on [date 1] or [date 2]?

Also, please know that while it is my hope that you may wish to support our cause, at this time I'd just like to

meet you and provide this update – I will not be asking for any money!

Thank you for taking the time to read this request and have a wonderful day.

Sincerely, Chad

[email signature]

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