[Your Logo or Letterhead Here] - Sample Meeting Request Letter

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[Your Logo or Letterhead Here]

SampleMeetingRequestLetter

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UsethesampleletterbelowasaguidefordraftingyourownmeetingrequesttoyourMembers

ofCongress.PleaseremembertoE‐MAILmeetingrequeststoyourRepresentativeand/or

Senator’sofficewheneverpossible.Youcanalsocalltoaskforthecontactinformationofthe

member’sscheduler.Duetoheightenedsecurity,itcantakeuptoamonthforMembersto

receiveletterssentviamail.

[Date]

[ToaRepresentative]

TheHonorable[fullname]or

U.S.HouseofRepresentatives

[DistrictOfficeAddress]

[ToaSenator]

TheHonorable[fullname]

UnitedStatesSenate

[State/DistrictOfficeAddress]

Re:MeetingRequest

Dear[RepresentativeorSenator][lastname]:

Onbehalfof[nameoffoundation]locatedin[nameofcommunity]inyour[state/district],I

amwritingtorequesttheopportunitytomeetwithyouwhileyouarebackin[state/district]

thisAugust.

[Personalizehere:introduceyourself,yourfoundationandsummarizefoundationsinthe

congressionaldistrictorstate.Example:IamExecutiveDirectoroftheJonesFoundation,which

has$25millioninassets.Wemakegrantstotaling$2millionannually,mostlyinOhio.Themost

recentdataindicatesthatthereare24grantmakingfoundationsinyour[stateordistrict]with

combinedassetsover$120million,makinggrantsannuallyof$7.5million.]

Duringourmeetingwithyou,wewouldliketotalkabouttheinvestmentsthat[nameof

foundation]makesinyourcommunityeveryday,andhowtheseinvestmentsbenefitour

commonconstituents.We’dalsoliketoexplainhowtaxpolicydecisionsbeingcontemplatedin

Washington,D.C.affectorganizationslike[nameoffoundation].

Iwillcontactyour[nameofcommunitywhereMember’sofficeislocated]officetoconfirm

receiptofthisletterandtospeakwithyourscheduleraboutaspecificmeetingdateandtime.

Thankyouinadvancefortheopportunitytomeetwithyou.

Sincerely,

[yourname,foundationname,mailingaddress,andtelephonenumber]

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